NCF's Annual General Meeting 2026
Wednesday, June 24th: 6:00pm-7:30pm

National Capital FreeNet is a federally incorporated not-for-profit corporation governed by an elected Board of Directors.

Each year we hold an Annual General Meeting (AGM) to allow members to review the past year’s financial statements, reports from the Board and Executive Director, elect members of the Board of Directors and appoint the auditor for the coming year.

The AGM used to be online-only but to be in better compliance with the Canada Not-for-profit Corporations Act and best practices, we shifted to a hybrid in-person and virtual AGM last year while continuing NCF's history of a week's period for online voting for the Board of Directors to enable as many NCF members as possible to vote. The results of the elections are announced during the AGM.

Quorum for the AGM is at least 30 members counting those attending in-person and on Zoom.

Please note: given NCF’s capacity the AGM will continue to be held in English and most documents are also still English only. The audited financial statements are bilingual and we will continue working to increase the bilingualism of our AGM documents and processes.

Draft Agenda:

1. Call to Order
2. Approval of the Agenda
3. Approval of the minutes of the 2025 annual meeting of members
4. Report of the Chair (Anis Hanna) and Executive Director (Shelley Robinson)
5. Receipt of 2025 Audited Financial Statements
6. Appointment of Public Accountant (Marcil Lavallee, CPA)
7. Election of Directors (Results of online voting announced)
8. Ratification of Director and Officer Actions
9. Adjournment