NCF's Annual General Meeting: 2025
Wednesday, June 25th: 6:30pm-8:00pm

National Capital FreeNet is a federally incorporated not-for-profit corporation governed by an elected Board of Directors.

Each year we hold an Annual General Meeting (AGM) to allow members to review the past year’s financial statements, reports from the Board and Executive Director, elect members of the Board of Directors and appoint the auditor for the coming year.

This year the AGM will also include a Special General Meeting (SGM) so the membership can vote on proposed new bylaws and updates to the objects of the corporation.

The AGM used to be online-only but starting last year to be in better compliance with the legislation and best practices, we shifted to an in-person meeting alongside an online election for four positions to the Board of Directors.

Because the AGM used to be online-only, the AGM Chair opened a specific AGM Discussion Group to facilitate non-synchronous communication between members about the motions and other related business. Now that the AGM is being held in-person, any such discussion is intended to happen during the meeting.

Quorum for the AGM is at least 30 members counting those attending in-person and on Zoom.

Please note that given NCF’s capacity the AGM will continue to be held in English and most documents are also still English only. The audited financial statements are bilingual and we will continue working to increase the bilingualism of our AGM documents and processes.

Agenda:

1. Call to Order
2. Approval of the Agenda
3. Approval of the minutes of the 2024 annual meeting of members
4. Report of the Chair (Anis Hanna) and Executive Director (Shelley Robinson)
5. Receipt of 2024 Audited Financial Statements
6. Appointment of Public Accountant (Marcil Lavallee, CPA)
7. Election of Directors (Results of online voting announced)
8. Amendment to Articles (Statement of Purpose)
9. Replacement of By-Laws
10. Ratification of Director and Officer Actions
11. Adjournment

If there is time, the AGM will be followed by a presentation and Q&A session about NCF's CommuniFi project by Andrew Martey-Asare and Shelley Robinson.