National Capital FreeNet is a federally incorporated not-for-profit corporation governed by an elected Board of Directors.
Each year we hold an Annual General Meeting (AGM) to allow members to review the past year’s financial statements, reports from the Board and Executive Director, elect members of the Board of Directors and appoint the auditor for the coming year.
This year the AGM will also include a Special General Meeting (SGM) as the Board plans to propose new bylaws and updates to the objects of the corporation.
This is notice that NCF is holding a joint AGM/SGM on Wednesday, June 25th from 6:30-8:00pm. Like last year, this meeting will be held over Zoom. We are currently investigating if there will also be an in-person option and will keep you posted.
NCF’s current bylaws were last updated in 2014 as we transitioned to the new Canada Not-for-Profit Corporations Act (CNCA) and our current objects of the corporation are the same as when we were founded in September 1992.
Here's an overview of the rationale for updating the bylaws and a summary of the biggest changes the Board plans to propose. The potential by-law changes will be reviewed at the next Board meeting and if the Board proposes them to the membership for approval, they will be posted here for member review.
And here's the proposed new objects of the corporation. The Board has already approved recommending these changes to the membership for approval.
To pass, these items require at least 2/3 of the members attending the AGM to support their adoption.
Voting for candidates to the Board of Directors will continue to happen online, as has always been the case, running from Wednesday, June 18th at 7pm to Wednesday, June 25th at 7pm. Results will be tabulated and announced during the AGM.
The audited financial statements have been reviewed and passed by the Board of Directors.
Annual reports, candidate bios and the full text of all the motions will be posted on this webpage soon.
Please note that given NCF’s capacity and as in year’s past, the AGM will be held in English and most documents are also English only. The audited financial statements are bilingual and we will continue working to increase the bilingualism of our AGM documents and processes.
Quorum for the AGM is at least 30 members. Please RSVP if you plan to attend by emailing agm@ncf.ca.