2025-11-11-Minutes

NCF Board of Directors
Minutes of Board Meeting
November 11, 2025 

Minutes of a meeting of the Board of Directors

Board members present:
Anis Hanna (gb499) Chair
Spencer Callaghan Vice Chair
Stephen Fanjoy (gd782) Treasurer
Graeme Beckett (aw958) Secretary
Peter MacKinnon (fr198)
Len Fardella
Kathryn Hill
Lia Kiessling

Regrets:
Mark Fernandes

Guests
Chris Cope

Note:
Sean Geddes stepped down before the Aug 5, 2025 board meeting for personal reasons.
Yacouba Traoré stepped down before the October board meeting for personal reasons.

NCF Management/Staff present:
Executive Director: Shelley Robinson

Guests:
None

1. Confirmation of Quorum
   
   Quorum was confirmed
   
   Motion: To move in-camera.
   Proposer:   Spencer Callaghan
   Seconder:  Len Fardella
   The motion was carried.
   
2. Consent Agenda
   
   1. Adoption of the consent agenda
      
      Motion: To adopt the consent agenda.
      Proposer:   Stephen Fanjoy
      Seconder:  Len Fardella
      The motion was carried.
      
   2. Minutes of board meeting September 9, 2025.
      
      There were no comments regarding the minutes.
      
   3. Executive Director's report
      
      The Executive Director's report was submitted in advance of the Board meeting. Highlights of the open portion of the meeting are provided below.
      
      NCF members at Aug. 1/25: 4156
      NCF members at Sept. 1/25: 4128
      NCF members at Oct. 1/25: 4110
      NCF members at Nov. 1/25: TBD
      
      1. Updates since the last meetng:
      a. CommuniFi usage has passed more than 3000 unique devices!
      b. NCF is still planning a way to celebrate our 33rd anniversary and have a member get-together.
      
   4. Financial update discussion
      
      Deferred to the next meeting to allow for further analysis.
      
   5. Board meeting schedule review
      
      Board meetings to move to a two month schedule to allow more time for committee meetings.
      
   6. Updates from all committees
      
      This item was conducted in-camera.
      
      Motion: To approve the consent agenda as discussed.
      Proposer: Stephen Fanjoy
      Seconder:  Graeme Beckett
      The motion was carried.
      
3. Strategic focus discussion on governance items:
   
   2026 draft budget and pricing implications.
   
   This item was discussed in-camera and will continue at the next meeting after further refinements to the budget.
   
4. Date of Next Meeting  _________
   
   The next Board meeting is proposed to be January 13th 2026. Hybrid, electronic and in-person at NCF office.
   
5. Standing agenda item for discussion without staff and review (15 minutes)
   
   1. Discussion item (Anis Hanna)
      
      This item is conducted in-camera.
      
      Motion: To move out of camera.
      Proposer: Spencer Callaghan
      Seconder: Mark Fernandes
      The motion was carried.
      
      Motion: To adjourn the meeting.
      Proposer: Kathryn Hill
      Seconder: Spencer Callaghan
      The motion was carried.