2025-09-09-Minutes

NCF Board of Directors
Minutes of Board Meeting
September 9, 2025 

Minutes of a meeting of the Board of Directors

Board members present:
Anis Hanna (gb499) Chair
Stephen Fanjoy (gd782) Treasurer
Graeme Beckett (aw958) Secretary
Peter MacKinnon (fr198)
Len Fardella
Kathryn Hill
Lia Kiessling
Mark Fernandes
Yacouba Traoré

Regrets:
Spencer Callaghan Vice Chair

Note:
Sean Geddes stepped down before the Aug 5, 2025 board meeting for personal reasons.
Yacouba Traoré stepped down before the October board meeting for personal reasons.

NCF Management/Staff present:
Executive Director: Shelley Robinson

Guests:
None

1. Confirmation of Quorum
   
   Quorum was confirmed
   
   Motion: To move in-camera.
   Proposer:   Peter MacKinnon
   Seconder:  Mark Fernandes
   The motion was carried.
   
2. Consent Agenda
   
   
   1. Adoption of the consent agenda
      
      Motion: To adopt the consent agenda.
      Proposer:   Peter MacKinnon (fr198)
      Seconder:  Stephen Fanjoy (gd782)
      The motion was carried.
      
   2. Minutes of board meeting August 5, 2025.
      
      There were no comments regarding the minutes.
      
   3. Executive Director's report
      
      The Executive Director's report was submitted in advance of the Board meeting. Highlights of the open portion of the meeting are provided below.
      
      NCF members at Jun. 1/25:
      NCF members at Jul. 1/25: 4166
      NCF members at Aug. 1/25: 4156
      NCF members at Sept. 1/25:
      
      1. Updates since the last meetng:
      a. CommuniFi usage at the initial two sites has climbed to almost 3000 unique
      devices.
      b. NCF’s 33nd birthday/anniversary is coming up: stay tuned on how we plan to
      celebrate!
      c. The FTTP beta is underway and we are on track to launch FTTP internet services
      by early October! Thanks to those participating for their feedback.
      d. Operations Manager Dylan Ferris has left NCF. We wish him well in whatever
      comes next!
      
   4. Financial update discussion
      
      This item was discussed in-camera.
      
   5. Vacant director's seat discussion
      
      Discussed in-camera.
      
   6. Appointments to the audit committee
      
      Audit committee appointments will be deferred until a meeting closer to the audit.
      
      Motion: To approve the consent agenda as discussed.
      Proposer: Lia Kiessling
      Seconder:  Mark Fernandes
      The motion was carried.
      
   7. Strategic focus item discussion
      
      
      1. Approval and adoption of the consent agenda
         
         Motion: To adopt the consent agenda.
         Proposer:   Peter MacKinnon (fr198)
         Seconder:  Stephen Fanjoy (gd782)
         The motion was carried.
3. Date of Next Meeting  _________
   
   The next Board meeting is proposed to be October 14th 2025. Hybrid, electronic and in-person at NCF office.
   
4. Standing agenda item for discussion without staff and review (15 minutes)
   
   1. Discussion item (Anis Hanna)
      
      This item is conducted in-camera.
      
      Motion: To move out of camera.
      Proposer: Peter MacKinnon
      Seconder: Stephen Fanjoy
      The motion was carried.
      
      Motion: To adjourn the meeting.
      Proposer: Lia Kiessling
      Seconder: Graeme Beckett
      The motion was carried.