NCF Board of Directors
Minutes of Board Meeting
April 22, 2025
Minutes of a meeting of the Board of Directors
Board members present:
Anis Hanna (gb499) Chair
Majd Karam (gc029) 1st Vice Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Emmanuel Adenlolu (gc476) Treasurer
Graeme Beckett (aw958) Secretary
Chris Cope (bz787)
Spencer Callaghan
Sean Geddes
Regrets:
Len Fardella
Stephen Fanjoy (gd782)
NCF Management/Staff present:
Executive Director: Shelley Robinson
Guests:
None
- Confirmation of Quorum
Quorum was confirmed
- Consent Agenda (45 minutes: questions & comments or corrections)
- Approval of minutes of previous board meeting March 18 2025
Motion: To move in-camera.
Proposer: Peter MacKinnon (fr198)
Seconder: Chris Cope (bz787)
The motion was carried.
- Executive Director's Report
The Executive Director's report was submitted in advance of the Board meeting. Highlights of the open portion of the meeting are provided below.
NCF members at Apr. 1, 2024: 4860
NCF members at Jan. 1/25: 4297
NCF members at Feb. 1/25: 4244
NCF members at Mar. 1/25: 4245
NCF members at Apr. 1/25: 4243
Updates since the last meeting:
• NCF was granted funding for two positions through the Canada Summer Jobs program: one for a Summer HelpDesk Analyst and one for a Summer Social Media Coordinator. We will be posting the positions by the end of April.
• We sent out an update to members about the network transition we’ve been going through over the past 15 months. We appreciate everyone’s patience throughout the process and as well restore network resilience in our two new data centres. Thanks to all the members who wrote back directly!
• CommuniFi usage between Oct. 31/24 and Apr. 15/25 in and around the original location of 251 and 255 Donald Street has now been accessed by more than 1500 unique devices!
- AGM dates
Motion: To set the voting dates of the 2025 AGM from June 18th to June 25th.
Proposer: Chris Cope (bz787)
Seconder: Majd Karam (gc029)
The motion was carried.
- Creation of ad-hoc committee to review the audit.
The board decided to review the audit at the next board meeting.
- Nominations committee
The committee is comprised of Sean Geddes Chris Cope and Peter MacKinnon. Chris may need to step aside if his term is up for renewal.
- Next meetings for Comms + Community Connectivity committee meetings and finalizing committee membership
In Summary:
The Community Connectivity committee consists of Len (CHAIR), Steve, Anis, Shelley and Andrew.
The Marketing and Communications committee consists of Spencer (CHAIR), Shelley, Peter, and former board member Michael Chan.
The Governance committee consists of Majd (CHAIR), Shelley Chris and Graeme.
The Finance committee consists of Emmanuel (CHAIR), Stephen and Shelley.
The Nominations committee consists of Sean (CHAIR), Chris and Peter.
Motion: To approve the consent agenda.
Proposer: Chris Cope (bz787)
Seconder: Peter MacKinnon (fr198)
The motion was carried.
- Strategic Focus Discussion (60 minutes)
- There was no strategic focus discussion for this meeting.
- Date of Next Meeting _________
The next Board meeting is proposed to be May 27th 2025: Hybrid, electronic and in-person at NCF office.
- Standing agenda item for discussion without staff and review (15 minutes)
- Discussion item (Anis Hanna)
This item is conducted in-camera.
Motion: To move out of camera.
Proposer: Chris Cope (bz787)
Seconder: Majd Karam (gc029)
The motion was carried.