NCF Board of Directors
Minutes of Board Meeting
March 18, 2025
Minutes of a meeting of the Board of Directors
Board members present:
Anis Hanna (gb499) Chair
Majd Karam (gc029) 1st Vice Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Graeme Beckett (aw958) Secretary
Chris Cope (bz787)
Spencer Callaghan
Len Fardella
Regrets:
Emmanuel Adenlolu (gc476) Treasurer
Stephen Fanjoy (gd782)
Sean Geddes
NCF Management/Staff present:
Executive Director: Shelley Robinson
Guests:
None
- Confirmation of Quorum
Quorum was confirmed
- Consent Agenda (45 minutes: questions & comments or corrections)
- Approval of minutes of previous board meeting February 25 2024
Motion: To move in-camera.
Proposer: Majd Karam (gc029)
Seconder: Spencer Callaghan
The motion was carried.
- Executive Director's Report
The Executive Director's report was submitted in advance of the Board meeting. Highlights of the open portion of the meeting are provided below.
NCF members at Apr. 1, 2024: 4860
NCF members at Aug. 1: 4581
NCF members at Sept. 1: 4523
NCF members at Oct. 1: 4472
NCF members at Dec 1/24: 4342
NCF members at Jan 1/25: 4297
NCF members at Feb 1/25: 4244
NCF members at Mar. 1/25: 4245
Updates since the last meeting:
• Shelley and Andrew presented about NCF’s CommuniFi project at the Ottawa Civic Tech meet-up on Feb. 26th
• After many months of supplier delays, we were finally able to start the transition of our internet services from the Data Centre at Carleton University last week. We sent emails out to all affected members and were able to do the transition without any internet service interruptions! The final step is to remove the last of our equipment from Carleton and re-establish network redundancy in our current Data Centre. As always, we will post on the StartPage once the dates of this final work is scheduled.
• Unrelated to the DSL services transition, we had two brief email and website service interruptions when different suppliers misconfigured our new circuits. We resolved the issues quickly with workarounds and then worked with suppliers to fix the core issue.
• The Board is finalizing the 2025-2028 Strategic Plan and will be sharing it with members ahead of this year’s Annual General Meeting
- Strategic Focus Discussion (60 minutes)
- 2025 Draft Budget
This item was conducted in-camera.
Motion: To approve the 2025 budget.
Proposer: Spencer Callaghan
Seconder: Majd Karam (gc029)
The motion was carried.
- Strategic Plan update (Shelley Robinson, Majd Karam, Steve Fanjoy)
This item was conducted in-camera.
Motion: To approve the 2025 to 2028 strategic plan.
Proposer: Peter MacKinnon (fr198)
Seconder: Spencer Callaghan
The motion was carried.
- Date of Next Meeting _________
The next Board meeting is proposed to be April 22nd 2025: Hybrid, electronic and in-person at NCF office.
- Standing agenda item for discussion without staff and review (15 minutes)
- Discussion item (Anis Hanna)
This item is conducted in-camera.
Motion: To move out of camera.
Proposer: Peter MacKinnon (fr198)
Seconder: Majd Karam (gc029)
The motion was carried.