Posted March 14, 2023 | Minutes


NCF Board of Directors
Minutes of Meeting
December 12, 2022 

Minutes of a meeting of the Board of Directors

Board members present:
Anis Hanna (gb499) Chair
Majd Karam (gc029) 1st Vice Chair
Emmanuel Adenlolu (gc476) Treasurer
Graeme Beckett (aw958) Secretary
Christopher Cope (bz787)
Michael Chan (ga869)

Peter MacKinnon (fr198) 2nd Vice-Chair
Martin Dubois (al432)
Lindsay Carreau (gc034)
Laura Novitsky (gd477)
Mai Nguyen (gd478)

NCF Management/Staff present:
Executive Director: Shelley Robinson

  1. Confirmation of Quorum

    Quorum was confirmed
  2. Consent Agenda (45 minutes: questions & comments or corrections)
    1. Minutes of board meeting October 25, 2022
    2. Minutes of board meeting September 20, 2022
    3. Third quarter financial statements

      Motion: To move in-camera.
      Proposer: Christopher Cope (bz787)
      Seconder: Majd Karam (gc029)
      The motion was carried.
    4. Executive Director's Report

      The following portion of the  Executive Director's report is open to the public.


      NCF COVID-19 Safety Plan, regularly updated: www.ncf.ca/covid19
      Office hours are currently Monday-Friday 10am-5pm, remote HelpDesk support Saturday 10am-5pm
      Due to ongoing supply chain delays we are still waiting for shipments of new DSL modems and so have limited stock of new SmartRG-516 modem/routers but do have some open box units available at a reduced price as well as some new Ovislink modem-only and modem/routers..
      We are able to source new cable internet modems for new orders.
      Operations and HelpDesk Manager Andres Carranco left NCF: thank you and good luck with what comes next!
      We posted a HelpDesk and Service Excellence Manager position and are finalizing the hiring.
      We are upgrading our mail server to improve network resilience and are planning a four-hour service window from 11:59pm the night of Tuesday, December 13th until 4am on Wednesday, December 14th. We anticipate that email may be unavailable for a few minutes during this window and appreciate your patience during this upgrade. This change will not affect our internet services.

      Communications and Advocacy:

      For NCF’s 30th anniversary we asked 30 digital equity champions their perspective on the future of technology, the internet, and digital equity. They are now complete, check them out: www.ncf.ca/timecapsule
      The consent agenda was carried.
  3. Strategic Goal Focus Discussion (60 minutes)
    1. Introduction and discussion on the new meeting format (Anis Hanna)

      This item was conducted in-camera.
    2. Presentation and discussion of community mesh/WiFi, MDUs and social procurement  (Shelley Robinson)

      This item was conducted in-camera.
  4. Date of Next Meeting  _________

    January 31, 2023, 7:00 pm. Location: Hybrid, electronic and in-person at NCF office.
  5. Standing agenda item for discussion without staff and review (15 minutes)
    1. Discussion item (Anis Hanna)

      This item was conducted in-camera.

      Motion: To out of camera.
      Proposer: Christopher Cope (bz787)
      Seconder: Majd Karam (gc029)
      The motion was carried.