Posted March 14, 2023 | Minutes


NCF Board of Directors
Minutes of Meeting
September 20, 2022 


Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:08 p.m. with Anis Hanna as Chair and Graeme Beckett as Secretary for the meeting.


Board members present:
Anis Hanna (gb499) Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Emmanuel Adenlolu (gc476) Treasurer
Graeme Beckett (aw958) Secretary
Christopher Cope (bz787)
Majd Karam (gc029)
Michael Chan (ga869)
Martin Dubois (al432)

Mai Nguyen (gd478)
Laura Novitsky (gd477)
Lindsay Carreau (gc034)

NCF Management/Staff present:
Executive Director: Shelley Robinson


Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

  1. Confirmation of Quorum

    Quorum was confirmed.
  2. Review of the Agenda

    Motion: To adopt the agenda as circulated.
    Proposer:  Martin Dubois (al432)
    Seconder:  Christopher Cope (bz787)
    The motion was carried.
  3. Review of the Minutes of the Previous Meeting

    Minutes accepted as circulated.
    1. Regular board meeting May 31, 2022

      Motion: To approve the minutes of May 31, 2022.
      Proposer: Majd Karam (gc029)
      Seconder: Michael Chan (ga869)
      The motion was carried.
  4. Reports  
    1. Combined Executive Director and Management Report (Shelley Robinson)

      Shelley distributed the report in advance of the meeting for both the open and in-camera sessions of the meeting.

      Select highlights from the public portion of the Report

      Total members (September 1/22): 4858


      ●  Office hours: Monday-Friday 9am-7pm, remote HelpDesk support Saturday 10am-5pm.
      ●  Due to supply chain delays the only DSL modem/routers we currently have in stock are open box
      SmartRG-516s, available at a reduced price.
      ●  Updating our security certificates Wed. Sept. 21, announced on StartPage.

      Covid 19

      ●  NCF COVID-19 Safety Plan, regularly updated: www.ncf.ca/covid19
      ●  Staff must wear KN95 masks in the office. We encourage members to wear masks as well.
      ●  Remote volunteering only at this time.
      ●  In-office support limited to modem configurations at this time.
      ●  Only one member group in the office at one time.

      Communications and Advocacy:

      ●  NCF’s 30th anniversary is September 29th: we’ll be launching our digital time capsule featuring
      predictions on the future of technology and digital equity and encourage all NCF members to

      Motion: To move in-camera.
      Proposer: Michael Chan (ga869)
      Seconder: Majd Karam (gc029)
      The motion was carried.

      Motion: To receive the Executive Director's report.
      Proposer: Peter MacKinnon (fr198)
      Seconder: Emmanuel Adenlolu (gc476)
      The motion was carried.
  5. Ongoing Business
    1. Marketing Committee Update 

      The marketing committee update was deferred to the next meeting.
    2. Second Quarter Strategic Refresh Review (Shelley Robinson - in-camera)

      The second quarter refresh was conducted in-camera.
    3. Financial Report (in-camera)

      Financials are reported in-camera.
  6. New Business 
    1. Motion to Thank Outgoing Board Members

      Motion: To to thank our outgoing board members Lauren Gardner (first elected 2016) and Andrea Holland (3 year term 2019, 3 year term 2002).
      Proposer: Christopher Cope (bz787)
      Seconder: Majd Karam (gc029)
      The motion was carried.
    2. Election of Officers of the Corporation (Anis Hanna)

      The 1st Vice Chair role will be filled at the next board meeting.

      Motion: To appoint Anis Hanna as Chair, Peter MacKinnon as 2nd Vice Chair, Graeme Beckett as Secretary and Emmanuel Adenlolu as Treasurer.
  7. Announcements
    1. None
  8. Date of Next Meeting

    The next meeting was scheduled to be July 19, 2022 at 7 pm and subsequently rescheduled to July 26th at 7:00 pm. The July 26th meeting did not proceed as it lacked quorum and was rescheduled to September 20th at 7:00 pm Location: Electronic meeting.
  9. Adjournment

    The meeting adjourned at 8:50 pm.

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