NCF Board of Directors
Minutes of Meeting
September 20, 2022
SOME HIGHLIGHTS
- NCF's 30th anniversary is September 29th.
- Election of Officers of NCF
Minutes of a meeting of the Board of Directors
The meeting was called to order at 7:08 p.m. with Anis Hanna as Chair and Graeme Beckett as Secretary for the meeting.
INTRODUCTIONS
Board members present:
Anis Hanna (gb499) Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Emmanuel Adenlolu (gc476) Treasurer
Graeme Beckett (aw958) Secretary
Christopher Cope (bz787)
Majd Karam (gc029)
Michael Chan (ga869)
Martin Dubois (al432)
Regrets:
Mai Nguyen (gd478)
Laura Novitsky (gd477)
Lindsay Carreau (gc034)
NCF Management/Staff present:
Executive Director: Shelley Robinson
Guests:
None
Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.
- Confirmation of Quorum
Quorum was confirmed.
- Review of the Agenda
Motion: To adopt the agenda as circulated.
Proposer: Martin Dubois (al432)
Seconder: Christopher Cope (bz787)
The motion was carried.
- Review of the Minutes of the Previous Meeting
Minutes accepted as circulated.
- Regular board meeting May 31, 2022
Motion: To approve the minutes of May 31, 2022.
Proposer: Majd Karam (gc029)
Seconder: Michael Chan (ga869)
The motion was carried.
- Reports
- Combined Executive Director and Management Report (Shelley Robinson)
Shelley distributed the report in advance of the meeting for both the open and in-camera sessions of the meeting.
Select highlights from the public portion of the Report
Total members (September 1/22): 4858
Operations:
● Office hours: Monday-Friday 9am-7pm, remote HelpDesk support Saturday 10am-5pm.
● Due to supply chain delays the only DSL modem/routers we currently have in stock are open box
SmartRG-516s, available at a reduced price.
● Updating our security certificates Wed. Sept. 21, announced on StartPage.
Covid 19
● NCF COVID-19 Safety Plan, regularly updated: www.ncf.ca/covid19
● Staff must wear KN95 masks in the office. We encourage members to wear masks as well.
● Remote volunteering only at this time.
● In-office support limited to modem configurations at this time.
● Only one member group in the office at one time.
Communications and Advocacy:
● NCF’s 30th anniversary is September 29th: we’ll be launching our digital time capsule featuring
predictions on the future of technology and digital equity and encourage all NCF members to
participate!
Motion: To move in-camera.
Proposer: Michael Chan (ga869)
Seconder: Majd Karam (gc029)
The motion was carried.
Motion: To receive the Executive Director's report.
Proposer: Peter MacKinnon (fr198)
Seconder: Emmanuel Adenlolu (gc476)
The motion was carried.
- Ongoing Business
- Marketing Committee Update
The marketing committee update was deferred to the next meeting.
- Second Quarter Strategic Refresh Review (Shelley Robinson - in-camera)
The second quarter refresh was conducted in-camera.
- Financial Report (in-camera)
Financials are reported in-camera.
- New Business
- Motion to Thank Outgoing Board Members
Motion: To to thank our outgoing board members Lauren Gardner (first elected 2016) and Andrea Holland (3 year term 2019, 3 year term 2002).
Proposer: Christopher Cope (bz787)
Seconder: Majd Karam (gc029)
The motion was carried.
- Election of Officers of the Corporation (Anis Hanna)
The 1st Vice Chair role will be filled at the next board meeting.
Motion: To appoint Anis Hanna as Chair, Peter MacKinnon as 2nd Vice Chair, Graeme Beckett as Secretary and Emmanuel Adenlolu as Treasurer.
- Announcements
- None
- Date of Next Meeting
The next meeting was scheduled to be July 19, 2022 at 7 pm and subsequently rescheduled to July 26th at 7:00 pm. The July 26th meeting did not proceed as it lacked quorum and was rescheduled to September 20th at 7:00 pm Location: Electronic meeting.
- Adjournment
The meeting adjourned at 8:50 pm.
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