Posted April 25, 2022 | Minutes


NCF Board of Directors
Minutes of Meeting
February 22, 2022


Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:13 p.m. with Anis Hanna as Chair and Graeme Beckett as Secretary for the meeting.


Board members present:
Anis Hanna (gb499) Chair
Andrea Holland (es170) 1st vice Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Emmanuel Adenlolu (gc476) Treasurer
Graeme Beckett (aw958) Secretary
Christopher Cope (bz787)
Martin Dubois (al432)
Majd Karam (gc029)
Lauren Gardner (fy923)
Michael Chan (ga869)

Lindsay Carreau (gc034)

NCF Management/Staff present:
Executive Director: Shelley Robinson
For the Strategic planning refresh: Shelley Robinson, Andre Dalle, Dylan Ferris and Andrew Asare.


Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the agenda.

  1. Confirmation of Quorum

    Quorum was confirmed.
  2. Review of the Agenda

    Motion: To adopt the agenda as circulated.
    Proposer: Majd Karam (gc029)
    Seconder: Peter MacKinnon (fr198)
    The motion was carried.
  3. Review of the Minutes of the Previous Meeting

    Minutes accepted as circulated.
    1. Regular board meeting January 25, 2022

      Motion: To approve the minutes of January 25, 2022.
      Proposer: Christopher Cope (bz787)
      Seconder: Martin Dubois (al432)
      The motion was carried.
  4. Reports
    1. Executive Director's Report (Shelley Robinson)

      Shelley distributed her ED report in advance of the meeting for both the open and in-camera sessions of the meeting.

      Select Highlights from the public portion of the Executive Director's Report

      Total members (Feb 1/22): 4839


      ● NCF recently hired two new HelpDesk Analysts who will be starting soon
      ● We posted about a security issue affecting Zimbra webmail, there is now a patch available and we have scheduled an upcoming service window to implement this fix. This will not affect internet service.
      ● Other network upgrades to come, any that could potentially affect members will be posted on the
      StartPage with a service window.

      Covid 19

      ● NCF COVID-19 Safety Plan, regularly updated: www.ncf.ca/covid19
      ● HelpDesk available by appointment in-office: Monday-Saturday 10am-5pm
      ● Remote HelpDesk hours: Monday-Friday 10am-7pm, Saturday-Sunday 10am-5pm, Sunday 1pm-5pm
      ● Masks must be worn in the office at all times.
      ● Following national and local health guidelines we’re encouraging office staff to use the KN95 medical masks we provide.

      Motion: To move in-camera.
      Proposer: Christopher Cope (bz787)
      Seconder: Martin Dubois (al432)
      The motion was carried.

      Motion: To receive the Executive Director's report.
      Proposer: Emmanuel Adenlolu (gc476)
      Seconder: Martin Dubois (al432)
      The motion was carried.
  5. Ongoing Business
    1. 2022 Budget and Pricing (Shelley Robinson - in-camera)

      Motion: To approve the 2022 budget as updated by the Executive Director.
      Proposer: Peter MacKinnon (fr198)
      Seconder: Michael Chan (ga869)
      The motion was carried.
    2. Strategic Objectives Refresh - (Shelley Robinson & staff - in-camera)

      The strategic planning refresh was conducted in-camera with staff, including Shelley Robinson, Andre Dalle, Dylan Ferris and Andrew Asare.
    3. Marketing Committee Update (Anis Hannah)

      The update from the marketing committee was conducted in-camera.
  6. New Business
    1. None.
  7. Announcements
    1. There were no NCF related announcements.
  8. Date of Next Meeting

The next meeting is scheduled to be March 29th, 2022 at 7 pm.
Location: Electronic meeting.


The meeting adjourned at 8:51 p.m.

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