Posted June 23, 2021 | Minutes


NCF Board of Directors
Minutes of Meeting
February 23, 2021 


Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:06 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary for the meeting.


Board members present:
Christopher Cope (bz787) Chair
Anis Hanna (gb499) 1st vice Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Emmanuel Adenlolu (gc476) Treasurer
Graeme Beckett (aw958) Secretary
Andrea Holland (es170)
Martin Dubois (al432)
Michael Chan (ga869)
Lauren Gardner (fy923)
Lindsay Carreau (gc034)
Majd Karam (gc029)



NCF Management/Staff present:
Executive Director: Shelley Robinson


Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

  1. Confirmation of Quorum

    Quorum was confirmed.
  2. Review of the Agenda

    Motion: To adopt the agenda as circulated.
    Proposer: Peter MacKinnon (fr198)
    Seconder:  Andrea Holland (es170)
    The motion was carried.
  3. Review of the Minutes of the Previous Meetings

    Minutes accepted with minor revision.
    1. January 12, 2021
    2. January 11, 2021 (via email)
    3. December 20, 2020 (via email)
    4. December 8, 2020
    5. October 27, 2020

      Motion: To adopt the minutes of all the meetings as amended.
      Proposer: Lindsay Carreau (gc034)
      Seconder:  Majd Karam (gc029)
      The motion was carried.
  4. Reports  
    1. Executive Director's Report (Shelley Robinson)

      Shelley distributed her ED report in advance of the meeting for both the open and in-camera sessions of the meeting.

      Select Highlights from the public portion of the Executive Director's Report

      Dec. 1/20: 3116/2820 without CAF
      Jan. 1/21: 3109/2809 without CAF
      Feb. 1/21: 3100/2798 without CAF
      Feb. 21/20: 297 CAF

      Jan-Dec/20 YTD sign-ups: +371
      Jan-Dec/20 YTD cancels: -464
      Net DSL growth at Dec. 31/20: -93

      Feb. 1/20: 3247/2961 without CAF
      Feb. 1/19: 3321/3058 without CAF
      Feb. 1/18: 3271/3076 without CAF
      Feb. 1/17: 3064/3019 without CAF
      Feb. 1/16: 2962

      ●  Average usage jumped at the start of lockdown, climbed during the Fall and early Winter, appears to be slowing down a bit.

      Communications and Advocacy:
      ● Community Mesh Feasibility Study Coordinator Andrew Martey Asare presented to a United Way organized community forum about our work with Social Planning Council to address digital equity through the pandemic and beyond
      ● ED Shelley Robinson was on a panel for the Philanthropic Foundations of Canada about Digital Philanthropy
      ● The member town hall will be held online during the AGM in Spring/early Summer as part of the Member Meet and Greet.
      ● The bilingual #InternetIntelligence campaign finished January 29 with good response! We will be posting on the website as an ongoing resource.
      ● The website is now functionally bilingual thanks to our CSJ-funded summer student Katie Llorens!

      Covid 19
      ●  The provincial shutdown ended on February 16, office still open by appointment only but now able to make appointments for payments as well as technical issues
      ●  NCF COVID-19 response: www.ncf.ca/coronavirus
      ●  HelpDesk hours: Monday-Friday 10am-7pm, Saturday 10am-5pm.
      ● Office hours: Monday-Friday: 10am-5pm.

      ●  Masks must be worn in the office at all times.
      ●  Following national and local health guidelines we’re encouraging office staff to use the three-layer medical masks we provide, rather than their own
      ●  We have two extra-large air purifiers for the office: one for the office and one for the HelpDesk area
      ●  Only one member/member group in the office at a time, chairs are in the hallway spaced more than 2m apart
      ●  many staff are still working remotely to ensure staff can maintain appropriate social distance in the office.
      ● We have a daily office cleaning checklist.
      ●  We have a plexiglass shield for the front desk and a washable plastic cover for the debit machine.
      ●  We now have hand sanitizer, gloves, lots of cleaning fluid, hand soap and face masks.
      ●  Some members are using the lockbox (during and outside of office hours) for modem and payment drop-of
      ● We continue to encourage members with no payment method on file to use forms of payment that don’t require them to come to the office in person. As recommended by the Bank of Canada, we still accept cash.

      Motion: To move in-camera.
      Proposer: Peter MacKinnon (fr198)
      Seconder:  Andrea Holland (es170)
      The motion was carried.

      Motion: To receive the Executive Director's report..
      Proposer: Anis Hanna (gb499)
      Seconder: Andrea Holland (es170)
      The motion was carried.

  5. Ongoing Business
    1. KPI work plan review (Shelley Robinson in-camera)

      This item was conducted in-camera. These are work plans to achieve NCF's Strategic Plan.
  6. New Business 
    1. 2020 Year End Statements (Emmanuel Adenlolu in-camera)

      The year-end statements were presented in-camera.

      Motion: To move out of camera.
      Proposer: Lauren Gardner (fy923)
      Seconder:  Emmanuel Adenlolu (gc476)
      The motion was carried.

      Motion: To receive the report on the year-end statements.
      Proposer: Andrea Holland (es170)
      Seconder: Peter MacKinnon (fr198)
      The motion was carried.
    2. General 2021 AGM Discussion

      Deferred to a subsequent meeting.
  7. Announcements
    1. There were no NCF announcements.
  8. Date of Next Meeting

The next meeting is scheduled to be March 23rd, 2021 at 7 pm.
Location: Electronic meeting.
NCF Offices are located at Suite 206 Richmond Square, 1305 Richmond Rd.

  1. Adjournment

    The meeting adjourned at 9:10 p.m.

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