NCF Board of Directors
Minutes of Meeting
April 18, 2018 

SOME HIGHLIGHTS

• ED provides updated National Capital FreeNet logos.
• New banking resolutions.
• Auditor's financial statements approved by the Board.

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:30 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary.

INTRODUCTIONS

Board members present:
Christopher Cope (bz787) Chair
Peter Chapman (fx720) 1st Vice-Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Graeme Beckett (aw958) Secretary
Martin Dubois (fl152)
Lauren Gardner (fy923)

Regrets:
Jennifer Barrigar (bc839)
Diana Cantu (fz160)
Pete de Lepper (fx621)
George Munoz (fz877)  

NCF Management/Staff present:
Executive Director: Shelley Robinson

Guests:
None

Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

1. Confirmation of Quorum
   
   Quorum was confirmed.
    
2. Review of the Agenda 
   
   There were no proposed changes to the agenda.
   
   MOTION: To accept agenda as circulated
   Moved by: Peter MacKinnon (fr198)
   Seconded by: Peter Chapman (fx720)
   VOTE All in favor.
   VOTE: Adopted
    
3. Review of the Minutes of the Previous Meetings
   
   The review of the March minutes were deferred to the next meeting.
    
4. Reports  
    
   1. Executive Director's Report (Shelley Robinson)
      
      Shelley distributed her ED report in advance of the meeting for both the open and in-camera sessions of the meeting. 
      
      Select Highlights from ED Report
      
      DSL MEMBERS:
      As of March 1/18: 3283
      As of April 1/18: 3320
      As of April 18/18: 3336
      Projection for April 30/18: 3340
      (As of April 1/17: 3111)
      (As of April 1/16: 2990)
      
      Operations:
      ● DSL member subscriptions continue to increase.
      ● New HelpDesk Analyst Hafsa Ahmad is getting trained, going well
      
      Communications/Outreach:
      ●  Digital Access Day: Tuesday, June 19th at Jean Pigott Place, Ottawa City Hall.
      
      The above was the open portion/session of the Executive Director's Report.
       
   2. In-Camera Portion of the Executive Director's Report
      
      MOTION: To move in-camera.
      Moved by: Graeme Beckett (aw958)
      Seconded by: Martin Dubois (fl152)
      VOTE All in favor.
      VOTE: Adopted
      
      MOTION: To move out of camera.
      Moved by: Graeme Beckett (aw958)
      Seconded by: Peter Chapman (fx720)
      VOTE All in favor.
      VOTE: Adopted
      
      MOTION: To receive the Executive Director's Report.
      Moved by: Peter Chapman (fx720)
      Seconded by: Martin Dubois (fl152)
      VOTE All in favor.
      VOTE: Adopted
       
5. Ongoing Business
    
   1. Banking Resolutions (Shelley Robinson)
      
      The following two banking resolutions were approved.
      
      The first is a resolution on signing authority.
      The second is a resolution on electronic funds transfers.
      
       
6. New Business 
    
   1. Review of the 2017 Draft Audit / Financial Statements. (Shelley Robinson)
      
      MOTION: To approve the auditor's financial statements and to present them for review and approval by the NCF members at the 2018 Annual General Meeting.
      Moved by: Peter Chapman (fx720)
      Seconded by: Peter MacKinnon (fr198)
      VOTE All in favor.
      VOTE: Adopted
       
   2. 2018 AGM Update
      
      A discussion on expiring board seats and a set of proposed dates relating to key Annual General Meeting events ensued.
       
   3. Name Change Consideration (Tabled by Peter MacKinnon)
      
      It was decided that further discussion on this item would be deferred until the following year.
       
   4. NCF Logo
      
      The Executive Director, Shelley Robinson provided the board with updated logo samples that were viewed to work well with different scenarios such as letter head, web site, business card, bilingual usage, etc. The logos have a fairly close resemblance to National Capital FreeNet's original look yet present themselves as being more modern.
       
7. Announcements
   
   There were no NCF related announcements.
    
8. Date of Next Meeting
   
   The next regular meeting will be May 29, 2018
   NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
    
9. Adjournment
   
   The meeting adjourned at 8:32 p.m.