The NCF 2017 Online
Annual and Special Meeting of Members

Wednesday, April 26^th   to   Wednesday, May 3^rd

NCF's Annual General Meeting is held online so that
as many as possible of NCF's thousands of members can participate.

Welcome to NCF's 24^th Annual General Meeting.

STEP ONE: Become Informed

1. Reports to members — What happened at NCF in 2016
1. Report from the Chair (Chris Cope)
2. Report from the Executive Director (Shelley Robinson)
3. Report from the Treasurer (Peter Chapman)
4. Report from the Auditor (KPMG)
5. Minutes of Board meetings


2. Nominations for the Board

   The nominations period is from Friday, April 14^th at 12am until Friday, April 21^st 11:59pm.

   If you have any questions or are interested in putting your nomination forward, please send an expression of interest, including your name and NCF member ID, to nominations@ncf.ca no later than April 21^st.

3. Candidates for the NCF Board of Directors

   The roles of a board member: Prospective board members come from all walks of life and bring varied experience to the Board. The ability to understand financial reporting and to make business decisions is essential, and often board members have subject-area expertise, such as experience in management or law. Collectively, NCF's eleven board members have the experience to recognize and approve plans and strategies that will move NCF toward its goals.

   NCF has a 'governance' board, where day-to-day operations are handled by staff and volunteers, under the management of the Executive Director. The Board sets the mission, vision, principles, and broad policies that guide the Executive Director. The Board is responsible for employing and evaluating the Executive Director, and for monitoring macro parameters that measure the operation of NCF.

   Candidates are asked to answer three questions and to provide other information that they believe will be helpful to voters. The three questions are:

   1. What skills will you contribute to the NCF Board?
   2. What are the most important functions of NCF for its members?
   3. Why do you want to be an NCF director?

   This year there are four seats to fill, of varying term length: Three 3-year seats and one 2-year seat. Vote count will determine allocation of seats.

   The listing order of candidate names below is determined by random draw. The listing order on ballots is also random (for each ballot) and so likely isn't the same as below.

   The candidates are:

   Candidate	Nominated by	Seconded by
   Peter Chapman	Nomination Committee
   Jennifer Barrigar	Nomination Committee
   Carole Charest	Nomination Committee
   George Munoz	Nomination Committee

   Click on each candidate name for information about that candidate.

4. Annual Motions and Special Resolutions

   The Canada Not-for-profit Corporations Act, which governs NCF, calls for members to consider this motion at each AGM:

   Motion: Appointment of Auditors

   There is one item of special business:

   NCF’s status has changed. Under the Canada Not-for-Profit Corporations Act, we are now considered a “soliciting corporation”. This brings with it particular requirements, including that our Articles include a provision “that any property remaining on liquidation of the corporation be distributed to a ‘qualified donee’, as defined in the Income Tax Act”. In order to remain compliant with the legislation, the following motion amending the Articles of Continuance is submitted for consideration and approval by the membership.

   4. Special Business — Motion to Amend the Articles of Continuance as a Soliciting Corporation

STEP TWO: Consider Alternatives

NCF matters of any sort can be discussed with members and candidates using the online AGM discussion group.

This year, you are also invited to meet some of the Board and potential candidates by attending a Meet & Greet at the Colonel By Room at Ottawa City Hall on Wednesday, April 26^th from 6pm to 8pm.

STEP THREE: Vote

Once the voting period opens on April 26^th, enter your vote (by clicking here) for candidates and motions.

If asked, please enter your NCF account ID (eg., aa315) and your NCF password (help). You may change your vote by voting again any time during the voting period.

That concludes the formal part of the AGM.

STEP FOUR: Please Make Your Opinions Known

Your comments and suggestions make a difference and help NCF operate better. Now and any time, you can make your opinions known by contacting NCF's Executive Director, Shelley Robinson, at execdir@ncf.ca or 613-721-1773 ext 1001.

VOTING RESULTS

There were 197 voters (of approximately 5500 registered members).

All seats were by acclamation, yet as there were seats of differing term length, voting determined which candidates received which terms.

Board of Directors

Motions: Annual Business

Motions: Special Business

Thank you for your participation

NCF is a large group of people getting together to share costs and benefits, doing something good for themselves and the community. Your participation in NCF's AGM supports the proper functioning of NCF.

Thank you,

Graeme Beckett
2017 AGM Chair

Related information

Calendar of events

AGM procedures

• How to nominate candidates for Board of Directors
• About annual and special AGM motions
• How to suggest special AGM motions
• How to use the voting system
• See also: Previous NCF Annual General Meetings

Do you have an unanswered question? Send email to the AGM Chair

Current NCF Board Members

The table below lists current directors (prior to the AGM). Entries with no names are vacancies to be filled at the AGM. Links in the table below display information provided by the director when they were a candidate at a prior AGM. Terms expire at the end of the AGM in the year indicated.

Meetings of the board are open to members and the public.

Information about Prior AGMs

AGM Contributors