National Capital FreeNet / Libertel de la Capitale nationale

NCF Board of Directors
Minutes of Meeting
August 22, 2017 


  • Planning for NCF's 25th anniversary underway.
  • NCF's officers appointed and signing officers updated.

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:15 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary.


Board members present:
Christopher Cope (bz787) Chair
Peter Chapman (fx720) 1st Vice-Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Graeme Beckett (aw958) Secretary
Martin Dubois (fl152)
Jennifer Barrigar (bc839)
Lauren Gardner (fy923)
Diana Cantu (fz160)
Pete de Lepper (fx621)
Carole Charest (fz871)

George Munoz (fz877)  

NCF Management/Staff present:
Executive Director: Shelley Robinson


Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

  1. Confirmation of Quorum

    Quorum was confirmed.
  2. Review of the Agenda 

    MOTION: To accept agenda as circulated.
    Moved by: Peter MacKinnon (fr198)
    Seconded by: Peter Chapman (fx720)
    VOTE: All in favor.
    VOTE: Adopted
  3. Review of the Minutes of the Previous Meetings

     Motion to accept the minutes of May 23, 2017 as circulated.
    Moved by:  Jennifer Barrigar (bc839)
    Seconded by: Diana Cantu (fz160)
    VOTE: All in favor.
    VOTE: Adopted
  4. Reports  
    1. Executive Director's Report (Shelley Robinson)

      Shelley distributed her ED report in advance of the meeting for both the open and in-camera sessions of the meeting. 

      Select Highlights from ED Report

      As of July 1/17: 3198 members
      As of August 1/17: 3212 members
      As of August 21/17: 3237 members
      Projection for August 31/17:
      (As of August 1/16: 3057 members)
      (As of August 1/15: 2959 members)


      ● DSL member subscriptions continue to increase week over week. We
      seem to be doing better with new sign-ups compared with past summers,
      we wonder if this can be attributed in part because of the three summer
      HelpDesk staff – phones are getting answered very quickly!
      ● The Low Income Services Handbook vol 1: Canada Learning Bond and
      Ontario Electricity Support Program is almost done. Layout begins this
      Wednesday. This is a core part of our Ontario Trillium Foundation grant.
      ● Plans for NCF’s 25th anniversary book and launch party on Thursday,
      September 28th at City Hall are well underway. We hope to welcome a few
      hundred current and former members and well-wishers.
      ● HelpDesk Analyst Santpal Sandhu got a job with Check Point, a network
      security software company

      The above was the open portion/session of the Executive Director's Report.
    2. In-Camera portion of the Executive Director's Report

      To move in-camera.
      Moved by: Diana Cantu (fz160)
      Seconded by: Martin Dubois (fl152)
      VOTE All in favor.
      VOTE: Adopted

      To move out of camera.
      Moved by: Diana Cantu (fz160)
      Seconded by: Martin Dubois (fl152)
      VOTE All in favor.
      VOTE: Adopted

      To receive the Executive Director's Report.
      Moved by: Diana Cantu (fz160)
      Seconded by: Pete de Lepper (fx621)
      VOTE All in favor.
      VOTE: Adopted
    3. Financial Report in Draft Form (Shelley Robinson)

      This item was discussed during the in-camera portion of the Executive Director's Report.

      To receive the Executive Director's Financial Report in draft form.
      Moved by: Jennifer Barrigar (bc839)
      Seconded by: Pete de Lepper (fx621)
      VOTE All in favor.
      VOTE: Adopted
  5. Ongoing Business
    1. None
  6. New Business 
    1. Election of Officers

      Following a brief discussion on the available positions for officers of the NCF, the following motion was moved.

      To appoint Chris Cope as Chair, Peter Chapman as 1st Vice-Chair, Peter MacKinnon as 2nd Vice Chair, Graeme Beckett as Secretary and Carole Charest as Treasurer.
      Moved by: Pete de Lepper (fx621)
      Seconded by: Lauren Gardner (fy923)
      VOTE All in favor.
      VOTE: Adopted
    2. Signing Authority

      This updated resolution authorizing signing authority was adopted by the Board at the August 22 meeting.

      Reference links to related resolutions

      Authority to bind
      The following resolution assigning authority to bind the corporation was adopted by the Board in 2016.

      Credit Card Resolution
      The following resolution authorizing a credit card was adopted by the Board in 2016.
    3. Discussion Regarding Strategic Planning Session (Shelley Robinson)

      Discussion centered on distribution of documents and possible dates for an upcoming meeting.
  7. Announcements

    There were no NCF related announcements.
  8. Date of Next Meeting

    The next regular meeting will be September 26, 2017
    NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
  9. Adjournment

    The meeting adjourned at 8:39 p.m.

(Links that return 'not found' indicate documents that have not yet been provided by the author)