The following Board members were present:
Miranda Gray (ak717), 2nd Vice-President
David Millman (aa342), Treasurer
Graeme Beckett (aw958)
Sandy Campbell (dt820), Secretary
Christopher Cope (bz787), President/chair
Gary Eikenberry (aa353)
Seline Herz-Fischler (as370), 1st Vice-President
Catherine Wenuk (ep584)
John Wenuk (ep585)
The following Board members sent regrets:
Mark Mielke (al278)
John Peterson (af186)
NCF Staff/Management present:
Sheila Alder (bw306), Office Manager
Andre Dalle (al178), System Administrator
Ian MacEachern (bi207), Executive Director
NCF members present:
Robert Rattey (ac866)
Minute-Taker: Joan Robertson (cw055)
The meeting was called to order at 7:15 with Chris Cope as Chair, and Sandy Campbell as Secretary.
MOTION: That the minutes be approved as amended.
Moved by: John Wenuk
Seconded by: Gary Eikenberry
VOTE: All in favor; Miranda Gray who was absent from the
April
meeting, abstained.
Additions - none
Deletions - none
(none)
Member Robert Rattey praised the new format for Board meeting
Agenda
and Minutes, which Secretary Sandy Campbell explained was the
good
work of Jim Elder.
Miranda Gray referred to the fact that items deferred were
never
brought forward unless a date for doing so was specified.
The
Secretary agreed to keep track of deferrals.
Treasurer Millman distributed a summary of figures for
March and
April. He explained that cash was 4K over budget (the
year having
started at 13K over budget,) because while year-to-date
renewals
were up and members who donated donated more, not as many
donated as
anticipated.
Discussion of glitches and delays in issuing latest
renewal letter
and renewal notices. Executive Director to investigate
and report
to June meeting.
President Chris Cope asked whether Treasurer's report
could be
circulated in text format. Treasurer Millman agreed to
investigate
and report to June meeting.
MOTION: That Treasurer's report be approved.
Moved by: Sandy Campbell
Seconded by: Cathy Wenuk
VOTE: All in favor.
Executive Director summarized concerns with technical
repairs and
with renewal-donation situation. New renewal letter is
priority and
he will issue that ASAP without further consultation with
the Board.
Solving modem problems and pressing to get 3COM units
working
properly is priority. He is also working on moving
forward on
SmartCapital and Thin Client projects. He will also talk
again with
Richard Webb about ongoing question of the proposed
high-tech
directory and will give a final recommendation on moving
forward or
dropping the project.
MOTION: That the Board receive the Executive Director's
report.
Moved by: Sandy Campbell
Seconded by: John Wenuk
VOTE: Motion carried, with Miranda Gray abstaining.
(Secretary)
MOTION: That Sandy Campbell be appointed Secretary
Moved by: John Wenuk
Seconded by: Gary Eikenberry
Graeme Beckett nominated Mark Mielke, who was not present
at
meeting. There was no second.
VOTE: Sandy Campbell was acclaimed as Secretary.
(2nd VICE-PRESIDENT)
Miranda Gray announced she would resign as 2nd
Vice-President at
the end of the meeting.
Gary Eikenberry was nominated by Sandy Campbell, seconded
by David Millman;
Cathy Wenuk was nominated by John Wenuk, seconded by
Seline Herz-Fischler;
Graeme Beckett offered his candidacy and was nominated by
Miranda Gray, seconded by David Millman.
Ballots were prepared, votes to be counted by Executive
Director
with plurality to decide winner; candidates made brief
presentations.
VOTE: Cathy Wenuk elected 2nd Vice-President.
Executive Director recommended that his single 'point
of contact' or
interface with the Board be the Executive Committee, i.e.
the
Executive Committee as a group, not as individual
members; although
he emphasized he would always be available to all Board
members as
well as to all NCF members.
MOTION: That NCF Officers be members of the Executive
Committee, with
power to add.
Moved by: Sandy Campbell
Seconded by: Seline Herz-Fischler
VOTE: All in favor.
A motion defining the details of the Executive
Committee's role and
responsibilities was tabled to allow the Committee to
discuss and
present recommendations to the June Board
meeting.
MOTION: That any two of the following people are
hereby authorized to
act as signing authorities on behalf of NCF: President
Chris Cope;
Treasurer David Millman; Mark Mielke; Executive Director
Ian MacEachern.
Moved by: Gary Eikenberry
Seconded by: Seline Herz-Fischler
VOTE: All in favor
Cathy Wenuk attended the official launch of "SmartSites" on
May 8th
(part of the inaugural event of SmartCapital) by Industry
Canada
Minister Brian Tobin and Ottawa Mayor Bob Chiarelli and
reported that
NCF participation was highlighted by the Minister and many
partners.
She and Executive Director pointed out that by offering
complementary
services with other participants offers NCF the possibility
of
attracting new members and additional support. NCF member
Robert
Rattey asked that something be posted to members to make them
aware
of NCF's involvement in SmartCapital.
Sandy Campbell drew attention to the years of dedicated
effort by Joan
Robertson who is retiring as note-taker at Board meetings.
All Board
members expressed gratitude to Joan.
Miranda Gray noted that date, July 21, for annual picnic has
been determined,
but the location not yet chosen. It was observed that last
year's
site at Brewer Park was not optimum.
June 19, 2001 at 7pm, Billings Room, City Hall, 111 Lisgar, Ottawa