AGM Election Results

Thank you for participating in NCF's 14th online Annual General Meeting, organized and conducted entirely by volunteers. Thank you also, on behalf of NCF's thousands of members, to every candidate for participating in this election. NCF Board members serve as volunteers, to the benefit of NCF members and their community.

Below are the AGM election results.

National Capital FreeNet / Libertel de la Capitale nationale

The NCF 2007 Online
Annual General Meeting

March 22 8:00am   to   April 2 6:00pm EST

NCF's Annual General Meeting is held online so that
as many as possible of NCF's thousands of members can participate.

Welcome to NCF's 14th Annual General Meeting.

STEP ONE: Become Informed

  1. Reports to members -- What happened at NCF in 2006
    1. Report from the President (Chris Cope, chair of the Board)
    2. Report from the Executive Director (John Selwyn)
    3. Report from the Treasurer (Michael Fletcher)
    4. Report from the Auditor (KPMG)
    5. Minutes of Board meetings

  2. Candidates for the NCF Board of Directors

    The roles of a board member: Prospective board members come from all walks of life and bring varied experience to the Board. The ability to understand financial reporting and to make business decisions is essential, and often board members have subject-area expertise, such as experience in management or law. Collectively, NCF's eleven board members have the experience to recognize and approve plans and strategies that will move NCF toward its goals.

    NCF has a 'governance' board, where day-to-day operations are handled by staff and volunteers, under the management of the Executive Director. The Board sets the mission, vision, principles, and broad policies that guide the Executive Director. The Board is responsible for employing and evaluating the Executive Director, and for monitoring macro parameters that measure the operation of NCF.

    Candidates are asked to answer three questions and to provide other information that they believe will be helpful to voters. The three questions are:

    1. What skills will you contribute to the NCF Board?
    2. What are the most important functions of NCF for its members?
    3. Why do you want to be an NCF director?

    This year, there are five seats to fill. Four seats have a three-year term, and one seat has a one-year term. There are five candidates, so all candidates will receive a seat. To determine which candidates will receive the full-term seats, you are asked to vote for the four candidates you believe should fill the four full-term seats.

    Five directors are to be elected at this AGM. The candidates for the Board of Directors are:

    Candidate Nominated by Seconded by
    Chistopher Cope (recommended) Nomination Committee
    Shing Lee (recommended) Nomination Committee
    Don Francis (recommended) Nomination Committee
    Alan McRae (recommended) Nomination Committee
    Gary Eikenberry (recommended) Nomination Committee

    The order of candidate names above has no significance and is determined by random draw.

    'Click' on each candidate name for information about that candidate. Candidates marked with "(recommended)" are recommended by the NCF Board's Nomination Committee as best fits for NCF at this time.

  3. Motions (annual and special business)

    The by-laws of the National Capital FreeNet require members to consider three standard motions at each AGM. These are:

    1. Motion A - Remuneration of Agents, Contractors, and Employees
    2. Motion B - Appointment of Auditors
    3. Motion C - Rules and Regulations

    There is no 'special business' to be considered.

STEP TWO: Consider Alternatives

You can discuss issues with members and candidates using the AGM online discussion group.


Enter your vote for candidates and motions. You may change your vote by voting again any time during the voting period. When asked, please enter your NCF account ID (eg., aa315) and your password (more help). Candidate names appear on the ballot in random order.

That concludes the formal part of the AGM.

STEP FOUR: Please Make Your Opinions Known

Your comments and suggestions make a difference and help NCF operate better. Now and any time, you can make your opinions known by contacting NCF's Executive Director, John Selwyn, at the NCF Office (613-520-9001 ext 112, or by email to


There were 211 voters (of approx 8000 registered members).

Board of Directors
Votes NCF ID Name Term (yrs) Expires Notes
182 bz787 Christopher Cope 3 2010 Elected: Three-year term
157 aa353 Gary Eikenberry 3 2010 Elected: Three-year term
141 ba990 Don Francis 3 2010 Elected: Three-year term
139 fl334 Alan McRae 3 2010 Elected: Three-year term
137 ez191 Shing Lee 1 2008 Elected: One-year term

Election results will be available here soon after the end of the voting period.

Directors are elected for a term of three years. However, to provide for rotation, initially one third were elected for one year, one third for two years and one third for three years. Any vacancy on the board that occurs mid-term may be filled by appointment by a majority vote of the board of directors until the next Annual General Meeting. At that time, the members elect a director to fill the remaining years of the term. The candidate with the most votes receive the longest term until all positions are filled.

Motions: Annual Business
For Against Abstain No Vote Result Motion
166 9 12 24 Carried Motion A - Remuneration of Agents, Contractors, and Employees
176 6 6 23 Carried Motion B - Appointment of Auditors
174 5 8 24 Carried Motion C - Rules and Regulations

Thank you for your participation

NCF is a large group of people getting together to share costs and benefits, doing something good for themselves and the community. Your participation in NCF's AGM supports the proper functioning of NCF.

Thank you,
Mary Anne Dugmore, Mark Mielke
2007 AGM Co-Chairs

Related information

Calendar of events

Feb 28 8am to Mar 13 11:59pm Nomination period (how to nominate)
Feb 13 11:59pm Deadline for submitting special motions
Mar 18 11:59pm Deadline for submitting candidate information
Mar 21 11:59pm Deadline for voting by proxy
Mar 22 8am to Apr 2 6pm Voting period

"Meet the Candidates" Evening

Traditionally there is a 'meet the candidates' evening where candidates, NCF members, staff, and current board members are invited to an informal get-together. This is an opportunity to meet the candidates and discuss NCF issues. However, low attendence has made this not worthwhile and so this year it will not be held.

AGM procedures

Do you have an unanswered question? Send email to Mary Anne Dugmore/Mark Mielke, AGM Co-Chairs, or post your question to an AGM online discussion group.

Current NCF Board Members

The table below lists current directors (prior to the AGM). Entries with no names are vacancies to be filled at the AGM. Links in the table below display information provided by the director when they were a candidate at a prior AGM. Terms expire at the end of the AGM in the year indicated.

Meetings of the board are open to members and the public.

NCF ID Name Term (yrs) Expires Role
bi195 Michael Mei 3 2009 Secretary
aw958 Graeme Beckett 3 2009
al278 Mark Mielke 3 2009  
  (vacant) 3 2008  
fg929 Ian Gibson 3 2008  
er983 Mary Anne Dugmore 3 2008 1st Vice-President
ff231 Tony McNeill 3 2008  
aa353 Gary Eikenberry 2 2007 2nd Vice-President
bz787 Christopher Cope 3 2007 President
ba990 Don Francis 2 2007
ez191 Shing Lee 3 2007

Information about Prior AGMs

AGM Committee

Who What
Mary Anne Dugmore, Mark Mielke AGM Co-Chairs
Graeme Beckett Director in charge of proxies
André Vellino Returning officer
Mark Mielke Voting system software
André Dalle Voting system administration
Jim Elder AGM web page & software configuration