The NCF 2004 Online
Annual General Meeting

March 30 8:00am   to   April 13 6:00pm EST

NCF's Annual General Meeting is held online so that
as many as possible of NCF's thousands of members can participate.

Welcome to NCF's eleventh Annual General Meeting.

STEP ONE: Become Informed

1. Reports to members -- What happened at NCF in 2003
   1. Report from the President (Chris Cope, chair of the Board)
   2. Report from the Executive Director (John Selwyn)
   3. Report from the Treasurer (Vanessa Kanu)
   4. Financial Statements and Report from the Auditor (KPMG)
   5. Minutes of Board meetings
   
   
2. Candidates for the NCF Board of Directors

   The roles of a board member: Prospective board members come from all walks of life and bring varied experience to the Board. The ability to understand financial reporting and to make business decisions is essential, and often board members have subject-area expertise, such as experience in management or law. Collectively, NCF's eleven board members have the experience to recognize and approve plans and strategies that will move NCF toward its goals.

   NCF has a 'governance' board, where day-to-day operations are handled by staff and volunteers, under the management of the Executive Director. The Board sets the mission, vision, principles, and broad policies that guide the Executive Director. The Board is responsible for employing and evaluating the Executive Director, and for monitoring macro parameters that measure the operation of NCF.

   Candidates are asked to answer three questions and to provide other information that they believe will be helpful to voters. The three questions are:

   1. What skills will you contribute to the NCF Board?
   2. What are the most important functions of NCF for its members?
   3. Why do you want to be an NCF director?

   This year, there are five seats to fill. Four seats have three-year terms, and one seat has a one-year term. There are five candidates, so all candidates will receive a seat. To determine which candidates will receive the full-term seats, you are asked to vote for the four candidates you believe should fill the four full-term seats (and the remaining candidate will receive the one-year seat).

   The candidates for the four full-term seats are:

   Candidate	Nominated by	Seconded by
   Sandy Campbell (recommended)	Nomination Committee
   Shing Lee (recommended)	Nomination Committee
   Don Francis (recommended)	Nomination Committee
   Chris Cope (recommended)	Nomination Committee
   Gary Eikenberry (recommended)	Nomination Committee

   The order of candidate names above has no significance and is determined by random draw.

   'Click' on each candidate name for information about that candidate. Candidates marked with "(recommended)" are recommended by the NCF Board's Nomination Committee as best fits for NCF at this time.

   Members are invited to the NCF 2004 "Meet the Candidates" evening, to be held at 7pm on April 6 in the Arts Lounge, room 2203, Dunton Tower, Carleton University (the tall building on campus).

3. Motions (annual and special business)

   The by-laws of the National Capital FreeNet require members to consider three standard motions at each AGM. These are:

   1. Motion A - Remuneration of Agents, Contractors, and Employees
   2. Motion B - Appointment of Auditors
   3. Motion C - Rules and Regulations

   There is no 'special business' to be considered.

STEP TWO: Consider Alternatives

You can discuss issues with members and candidates using an AGM online discussion group.

STEP THREE: Vote

Enter your vote for candidates and motions. You may change your vote by voting again any time during the voting period. When you click on the link above, a pop-up box should appear. Please enter your NCF account ID (eg., aa315) and your password (more help).

Candidate names appear on the ballot in random order.

That concludes the formal part of the AGM.

STEP FOUR: Please Make Your Opinions Known

Your comments and suggestions make a difference and help NCF operate better. Now and any time, you can make your opinions known by contacting NCF's Executive Director, John Selwyn, at the NCF Office (520-2600 ext 8024, or by email to execdir@ncf.ca).

ELECTION RESULTS

There were 227 voters (of approx 8800 registered members).

Board of Directors

Directors are elected for a term of three years. However, to provide for rotation, initially one third were elected for one year, one third for two years and one third for three years. Any vacancy on the board that occurs mid-term may be filled by appointment by a majority vote of the board of directors until the next Annual General Meeting. At that time, the members elect a director to fill the remaining years of the term. The candidate with the most votes receive the longest term until all positions are filled.

Motions: Annual Business

Thank you for your participation

NCF is a large group of people getting together to share costs and benefits, doing something good for themselves and the community. Your participation in NCF's AGM supports the proper functioning of NCF.

Thank you,
Mary Anne Dugmore
2004 AGM Chair

Related information

Calendar of events

"Meet the Candidates" Evening

Candidates, NCF members, staff, and current board members are invited to an informal get-together on April 6 at 7pm in the Arts Lounge, room 2203 Dunton Tower, Carleton University (the tall building on campus). This is an opportunity to meet the candidates and discuss NCF issues.

AGM procedures

• How to nominate candidates for Board of Directors
• About annual and special AGM motions
• How to suggest special AGM motions
• How to use the voting system
• How to vote using a proxy
• See also: Previous NCF Annual General Meetings

Do you have an unanswered question? Send email to Mary Anne Dugmore, AGM Chair, or post your question to an AGM online discussion group.

Current NCF Board Members

The table below lists current directors (prior to the AGM). Entries with no names are vacancies to be filled at the AGM. Links in the table below display information provided by the director when they were a candidate at a prior AGM. Terms expire at the end of the AGM in the year indicated.

Meetings of the board are open to members and the public.

Information about Prior AGMs

AGM Committee