NCF Board of Directors
Minutes of Meeting
September 25, 2018 

SOME HIGHLIGHTS

• NCF copes with a major power outage.
• Saved with a Click workshop series expected to continue October 23rd and 29th.

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:51 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary.

INTRODUCTIONS

Board members present:
Christopher Cope (bz787) Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Graeme Beckett (aw958) Secretary
Martin Dubois (al432)
Lauren Gardner (fy923)
Michael Chan (ga869) 
Diana Cantu (fz160)
Pete de Lepper (fx621)

Regrets:
Peter Chapman (fx720) 1st Vice-Chair
Sterling Jimenez (ga867) Treasurer
Jennifer Barrigar (bc839)

NCF Management/Staff present:
Executive Director: Shelley Robinson

Guests:
None

Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

1. Confirmation of Quorum
   
   Quorum was confirmed.
    
2. Review of the Agenda 
   
   MOTION: To adopt the agenda as circulated.
   Moved by: Peter MacKinnon (fr198)
   Seconded by: Lauren Gardner (fy923)
   VOTE All in favor.
   VOTE: Adopted
    
3. Review of the Minutes of the Previous Meeting
   
   MOTION: To approve the minutes of August 21, 2018 as circulated
   Moved by: Lauren Gardner (fy923)
   Seconded by: Michael Chan (ga869) 
   VOTE All in favor.
   VOTE: Adopted
    
4. Reports  
    
   1. Executive Director's Report and Financial Statements (Shelley Robinson)
      
      Shelley distributed her ED report in advance of the meeting for both the open and in-camera sessions of the meeting. 
      
      Select Highlights from ED Report
      
      DSL MEMBERS:
      As of Aug 1/18: 3333
      Sep 1/18: 3331
      As of Sep 17/18: 3337
      Projection for Sep 30/18:3333
      (As of Sept 1/17: 3233)
      (As of Sept 1/16: 3071)
      
      Operations:
      ●  DSL member subscriptions have been trending slightly down over the summer but are experiencing a Fall jump.
      ●  New full-time HelpDesk Analyst Shabaddeep Singh started two weeks ago, settling in very well.
      ●  Launching beta-test of new Smart-RG 506 modems soon.
      ●  Network upgrades proceeding well.
      ●  NCF coped with a major power outage that at peak affected close to one-half of the population of the National Capital region due to tornadoes. The NCF office was affected however the DSL equipment, email and web servers located at Carleton remained up and running.
      
      Communications/Outreach:
      ●  First Saved with a Click workshop on Shopping for Internet and Computers went well! Thanks to Zeina from CompuCorps and Andre from NCF for their work on it. Updated info now available on the website: www.ncf.ca/workshops
      ●  In-office cake for NCF’s 26th office on Thursday, September 27th.
      
      The above was the open portion/session of the Executive Director's Report.
       
   2. In-Camera Portion of the Executive Director's Report
      
      MOTION: To move in-camera.
      Moved by: Diana Cantu (fz160)
      Seconded by: Peter MacKinnon (fr198)
      VOTE All in favor.
      VOTE: Adopted
      
      MOTION: To move out of camera.
      Moved by: Lauren Gardner (fy923)
      Seconded by: Pete de Lepper (fx621)
      VOTE All in favor.
      VOTE: Adopted
      
      MOTION: To receive the Executive Director's Report and financial statements.
      Moved by: Pete de Lepper (fx621)
      Seconded by: Peter MacKinnon (fr198)
      VOTE All in favor.
      VOTE: Adopted
       
5. Ongoing Business
    
   1. Invitee Discussion (Peter MacKinnon)
      
      Peter had initial discussions with an interesting potential invitee to a future board meeting. The invitee had expressed interest in in doing a case study of the NCF as a not for profit. Peter will follow-up about the "case study" and report to the Board mailing list. 
       
6. New Business 
    
   1. 2019 Budget Discussion (in-camera)
      
      Peter MacKinnon acted as chair for this particular item of the board meeting. This motion was proposed by Chris Cope and adopted by the Board will provide key guidelines for staff in regards to drafting the budget for 2019.     
       
   2. Discussion on October Strategic Planning Session
      
      The strategic planning session will take place October 27th 2018, from 9am to 4pm at Ottawa City Hall in a conference room on the second floor.  
       
7. Announcements
   
   The Saved with a Click workshops continue. On Tuesday October 23rd NCF isplanning a session on identifying spam, phishing emails, fake offers and suspicious websites. And on Monday, October 29th NCF is expected to offer a session on Internet Security Basics. Both will be offered at the Ottawa Public Library Centennial Branch. For more details, including how to register, go to www.ncf.ca/workshops.
    
8. Date of Next Meeting
   
   The next regular meeting will be October 27, 2018, after the Strategic Planning Session.
   Location: Conference room (TBD), second floor, Ottawa City Hall.
    
9. Adjournment
   
   The meeting adjourned at 9:12 p.m.