THE NATIONAL CAPITAL FREENET                       
                            EXECUTIVE COMMITTEE
                                 REPORT
                               May, 2001
                      ============================

Prepared by: Chris Cope (bz787)
June 15, 2001

The Committee met on the 22nd of May 2001. All members of the committee
were present at the meeting (Cathy Wenuk (ep584), David Millman
(aa342), Seline Herz-Fischler (as370), Sandy Campbell (dt820), Ian
MacEachern (bi207), Chris Cope (bz787)

The following matters were discussed:

EXECUTIVE COMMITTEE FUNCTIONS
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
    It was agreed that the Committee will recommend to the Board of
Directors at the next scheduled Board meeting, that Board eliminate the HR
Committee and the Finance Committee and that the functions of these
committees be folded into the functions of the Executive Committee. 

FOCUS FOR CURRENT YEAR
~~~~~~~~~~~~~~~~~~~~~~
    It was agreed that that the focus for the current year will be based
on the document "NCF in 2001" (http://www.ncf.ca/ncf/jobs/NCF_2001.htm).
The Executive Director will prepare a plan detailing his proposed
implementation of this vision with relevant milestones and targets for the
remainder of 2001. It was agreed that there is a need to refine and
clarify our "vision" for future planning. 

NAME OF ORGANIZATION
~~~~~~~~~~~~~~~~~~~~
    It was noted that the word "Free" in FreeNet might offer several
meanings, several of which may not be complementary with our objectives. It
was agreed that this issue was just one of several concerns related to how
we appear to our publics and that the Executive Director will include
reference to this concern (and others) as part of his preparation of a
Communications Strategy. 

CALENDAR & MEETING FREQUENCY
~~~~~~~~~~~~~~~~~~~~~~~~~~~~
    Following discussion of the imminent picnic, the need for a visioning
session, various other events, targets, milestones, and meeting
frequencies etc., it was agreed that the Executive Director would draft a
calendar, illustrating his scheduling proposals.

    The frequency that the both the Executive Committee and the Board of
Directors would meet was discussed. It was suggested that in our current
governance model the Board does not need to meet as frequently as it has
in past, but that the Executive Committee might need to provide ongoing
stability and monthly stewardship. The Executive Director will draft a
resolution containing his recommendations to be presented to the Board of
Directors, as part of his calendar proposal. 

EXECUTIVE COMMITTEE COMMUNICATIONS
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
    It was agreed that a new system email alias would be created for the
use of the members of the Executive Committee. Copies of all
correspondence mailed to this new alias will be copied to a system archive
in the same way as correspondence to board@ncf.ca is archived
automatically. 

    It was agreed that minutes of Executive Committee meetings would
record action items and resolutions only, and would not attempt to record
discussion. 

NEXT MEETING
~~~~~~~~~~~~
    A date set for the next meeting: Tuesday, June 26, 2001 at 6:30 PM