National Capital FreeNet / Libertel de la Capitale nationale

NCF Board of Directors
Minutes of Electronic Meeting
March 31, 2020 


  • NCF office takes measures resulting from the covid-19 pandemic.
  • Network usage extraordinarily high due to covid-19.
  • New pricing for DSL plans April 1, due to court challenge on the CRTC's ruling on decreased rates for ISP's.
  • Preparation for 2020 AGM begins.

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:05 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary for the meeting.


Board members present:
Christopher Cope (bz787) Chair
Peter Chapman (fx720) 1st Vice-Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Sterling Jimenez (ga867) Treasurer
Graeme Beckett (aw958) Secretary
Andrea Holland (es170)
Michael Chan (ga869)
Anis Hanna (gb499)
Martin Dubois (al432)
Lauren Gardner (fy923)

Oliver Benning (ga678)

NCF Management/Staff present:
Executive Director: Shelley Robinson


Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

  1. Confirmation of Quorum

    Quorum was confirmed.
  2. Review of the Agenda 

    Motion: To adopt the agenda as circulated.
    Proposer: Lauren Gardner (fy923)
    Seconder: Anis Hanna (gb499)
    The motion was carried.
  3. Review of the Minutes of the Previous Meeting

    : To approve the minutes of the March 31, 2020 meeting.
    Proposer: Peter Chapman (fx720)
    Seconder: Andrea Holland (es170)
    The motion was carried.
  4. Reports  
    1. Executive Director's Report (Shelley Robinson)

      Shelley distributed her ED report in advance of the meeting for both the open and in-camera sessions of the meeting. 

      Select Highlights from the public portion of the Executive Director's Report


      December 1/19: 3259
      January 1/20: 3248
      February 1/20: 3247
      March 1/20: 3239/2947 without CAF
      March 8/20 CAF: 292

      Mar 1/20 YTD in: 64
      Mar 1/20 YTD out: 62
      2020 YTD net DSL member growth: +2
      2020 YTD net CAF member growth: +2

      Mar 1/19: 3324/3057 without CAF
      Mar 1/18: 3284/3076 without CAF
      Mar 1/17: 3089/3010 without CAF
      Mar 1/16: 2977


      ●  The new front-end website redesign continues: we’re testing/integrating interim code from developers,
      refining lay-out and finalizing content: should be ready for beta-testing with members soon
      ●  Given that we don’t want to hold a public event right now because of Coronavirus (COVID 19) we will be
      using a blend of some stock photos and some old NCF photos on the website until we can replace them
      with new pictures of NCF members in the future
      ● Work continues on developing an advocacy strategy/campaign – some member interest after the note
      about the price increase and our ongoing issues with Bell went out
      ●  Sent initial COVID 19 notice to staff, volunteers and Board; bought more supplies (soap, paper towels,
      tissues, cleaning cloth etc.) for the office; started rigorous daily cleaning routine
      ●  Sent Coronavirus plan to members and have since updated it once: Positive
      feedback from members, will circulate.
      ●  Established a lockbox for members to drop off modems and cash/cheque payments
      ●  New pricing begins April 1 for DSL plans
      ●  Network usage extraordinarily high due to covid-19, self isolation, online streaming, video chat and working from home.

      : To move in-camera.
      Proposer: Martin Dubois (al432)
      Seconder: Michael Chan (ga869)
      The motion was carried.

      : To move out of camera.
      Proposer: Lauren Gardner (fy923)
      Seconder: Michael Chan (ga869)
      The motion was carried.

      : To receive the Executive Director's report.
      Proposer: Sterling Jimenez (ga867)
      Seconder: Peter Chapman (fx720)
      The motion was carried.
  5. Ongoing Business
    1. None
  6. New Business 
    1. Sick leave policy and Supplemental Unemployment Benefit (Shelley Robinson)

      In advance of the meeting Shelley Robinson electronically distributed a proposed sick leave policy and supplemental unemployment benefits for discussion with the Board. 

      Motion: To adopt the sick leave policy and supplemental unemployment benefits proposed by the Executive Director.
      Proposer: Sterling Jimenez (ga867)
      Seconder: Michael Chan (ga869)
      The motion was carried.
    2. AGM Planning

      There are two board members with terms expiring. Michael Chan who was AGM chair in 2019 volunteered for the 2020 AGM. 

      : To appoint Michael Chan AGM Chair.
      Proposer: Graeme Beckett (aw958)
      Seconder: Sterling Jimenez (ga867)
      The motion was carried.
  7. Announcements

    There were no NCF announcements.
  8. Date of Next Meeting

    The next meeting was scheduled to be April, 2020 and then rescheduled to April 28, 2020.
    Location: NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
  9. Adjournment

    The meeting adjourned at 9:12 p.m.

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