National Capital FreeNet / Libertel de la Capitale nationale

NCF Board of Directors
Minutes of Meeting
February 4, 2020 


  • Working on new website content development.
  • NCF continues surveying members about new services

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:07 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary for the meeting.


Board members present:
Christopher Cope (bz787) Chair
Peter Chapman (fx720) 1st Vice-Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Graeme Beckett (aw958) Secretary
Andrea Holland (es170)
Michael Chan (ga869)
Anis Hanna (gb499)
Lauren Gardner (fy923)
Martin Dubois (al432)

Sterling Jimenez (ga867) Treasurer
Oliver Benning (ga678)

NCF Management/Staff present:
Executive Director: Shelley Robinson


Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

  1. Confirmation of Quorum

    Quorum was confirmed.
  2. Review of the Agenda 

    Motion: To adopt the agenda as circulated.
    Proposer: Anis Hanna (gb499)
    Seconder: Peter MacKinnon (fr198)
    The motion was carried.
  3. Review of the Minutes of the Previous Meeting

    : To approve the minutes of the December meeting.
    Proposer: Peter Chapman (fx720)
    Seconder: Andrea Holland (es170)
    The motion was carried.
  4. Reports  
    1. Executive Director's Report (Shelley Robinson)

      Shelley distributed her ED report in advance of the meeting for both the open and in-camera sessions of the meeting. 

      Select Highlights from the public portion of the Executive Director's Report


      October 1/19: 3303
      November 1/19: 3294
      December 1/19: 3259
      January 1/20: 3248
      February 1/20: 3247/2962 without CAF
      February 2/20 CAF: 285

      Jan 1/19 YTD in: 415
      Jan 1/20 YTD out: 465
      2019 YTD net DSL member growth: -50
      2019 YTD net CAF member growth: +23

      Feb 1/19: 3321/3059 without CAF
      Feb 1/18: 3270/3082 without CAF
      Feb 1/17: 3035/3035 without CAF
      Feb 1/16: 3010


      ●  The new front-end website redesign continues: design is complete, working on development and
      integration with back-end.
      ●  Working on new website content development.
      ● Shelley will invite members to a photo shoot for website images
      ●  An NCF newsletter to members, including member CRTC advocacy is on the bucket list.
      ●  Shelley would like to run an MP advocacy campaign in February
      ●  Chris and Shelley met with our Ward Councillor Theresa Kavanagh to talk about our work, Ward priorities and our work with Ottawa Community Housing.

      : To move in-camera.
      Proposer: Martin Dubois (al432)
      Seconder: Lauren Gardner (fy923)
      The motion was carried.

      : To receive the Executive Director's report..
      Proposer: Anis Hanna (gb499)
      Seconder: Michael Chan (ga869)
      The motion was carried.
  5. Ongoing Business
    1. Standing Committee Structure (Andrea Holland)

      An informal discussion on committees the NCF can utilize moving forward.
  6. New Business 
    1. 2020 budget (Shelley Robinson  - in-camera)
      This item was discussed in-camera and is expected to conclude at the February 14, 2020 board meeting.

      Motion: To move out of camera.
      Proposer: Peter MacKinnon (fr198)
      Seconder: Andrea Holland (es170)
      The motion was carried.
  7. Announcements

    There were no NCF announcements.
  8. Date of Next Meeting

    The next meeting is scheduled to be February 18, 2020 at 7 pm.
    Location: Richmond Room, 2nd floor Ottawa City Hall.
  9. Adjournment

    The meeting adjourned at 9:33 p.m.

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