National Capital FreeNet / Libertel de la Capitale nationale

NCF Board of Directors
Minutes of Meeting
February 18, 2020 


  • Working on new website content development.
  • NCF continues surveying members about new services

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:13 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary for the meeting.


Board members present:
Christopher Cope (bz787) Chair
Peter Chapman (fx720) 1st Vice-Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Sterling Jimenez (ga867) Treasurer
Graeme Beckett (aw958) Secretary
Andrea Holland (es170)
Michael Chan (ga869)
Anis Hanna (gb499)

Martin Dubois (al432)
Lauren Gardner (fy923)
Oliver Benning (ga678)

NCF Management/Staff present:
Executive Director: Shelley Robinson


Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

  1. Confirmation of Quorum

    Quorum was confirmed.
  2. Review of the Agenda 

    Motion: To adopt the agenda as circulated.
    Proposer: Peter Chapman (fx720)
    Seconder: Peter MacKinnon (fr198)
    The motion was carried.
  3. Review of the Minutes of the Previous Meeting

    : To approve the minutes of the February 4, 2020 meeting.
    Proposer: Sterling Jimenez (ga867)
    Seconder: Anis Hanna (gb499)
    The motion was carried.
  4. Reports  
    1. Executive Director's Report (Shelley Robinson)

      Shelley distributed her ED report in advance of the meeting for both the open and in-camera sessions of the meeting. 

      Select Highlights from the public portion of the Executive Director's Report


      October 1/19: 3303
      November 1/19: 3294
      December 1/19: 3259
      January 1/20: 3248
      February 1/20: 3247/2962 without CAF
      February 2/20 CAF: 285

      Jan 1/19 YTD in: 415
      Jan 1/20 YTD out: 465
      2019 YTD net DSL member growth: -50
      2019 YTD net CAF member growth: +23

      Feb 1/19: 3321/3059 without CAF
      Feb 1/18: 3270/3082 without CAF
      Feb 1/17: 3035/3035 without CAF
      Feb 1/16: 3010


      ●  The new front-end website redesign continues: design is complete, working on development and
      integration with back-end.
      ●  Working on new website content development.
      ● Shelley will invite members to a photo shoot for website images
      ●  An NCF newsletter to members, including member CRTC advocacy is on the bucket list.
      ●  Shelley would like to run an MP advocacy campaign in February
      ●  Chris and Shelley met with our Ward Councillor Theresa Kavanagh to talk about our work, Ward priorities and our work with Ottawa Community Housing.

      : To move in-camera.
      Proposer: Peter MacKinnon (fr198)
      Seconder: Michael Chan (ga869)
      The motion was carried.

      : To receive the Executive Director's report.
      Proposer: Sterling Jimenez (ga867)
      Seconder: Andrea Holland (es170)
      The motion was carried.
  5. Ongoing Business
    1. 2019 Financial Report (Sterling Jiminez - in-camera)

      Sterling provided the Board with a detailed analysis of the previous year, concerns and recommendations on moving forward in 2020. There was significant discussion on this item related to the budget.

      : To receive the Treasurer's report.
      Proposer: Peter Chapman (fx720)
      Seconder: Andrea Holland (es170)
      The motion was carried.
    2. Status of 90-day plan on developing new services/evaluating current business (Shelley Robinson)

      Shelley presented to the Board a document with an overview and plans on moving forward in 2020.
    3. KPI Work Plan Review (Shelley Robinson)

      This item will be discussed at the next meeting as Shelley's focus was on the budget and pricing.
    4. 2020 Budget (Shelley Robinson - in-camera)

      : To approve the budget with a further one dollar increase in the proposed rates and to review in June 2020 and then quarterly.
      Proposer: Sterling Jimenez (ga867)
      Seconder: Anis Hanna (gb499)
      The motion was carried.

      : To move out of camera.
      Proposer: Peter MacKinnon (fr198)
      Seconder: Peter Chapman (fx720)
      The motion was carried.
    5. Standing Committee Structure (Andrea Holland)

      Minor update: Andrea noted there will likely be four committees plus working groups. 
  6. New Business 
    1. AGM and Nominations planning (Chris Cope)

      Andrea and Anis offered to be appointed and assist with nominations. The AGM planning and appointments were deferred to the next meeting. Two terms Peter Chapman's and Peter MacKinnon's were expiring.

      Motion: To appoint Andrea Holland and Anis Hanna as the nominations committee.
      Proposer: Sterling Jimenez (ga867)
      Seconder: Michael Chan (ga869)
      The motion was carried.
  7. Announcements

    There were no NCF announcements.
  8. Date of Next Meeting

    The next meeting is scheduled to be March 17, 2020 at 7 pm.
    Location: NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
  9. Adjournment

    The meeting adjourned at 9:49 p.m.

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