National Capital FreeNet / Libertel de la Capitale nationale

NCF Board of Directors
Minutes of Meeting
September 24, 2019 


  • The CRTC ruling on reduced wholesale rates and an expected refund has been appealed.

The Board held an orientation meeting prior to the start of this board meeting.

Minutes of a meeting of the Board of Directors

The meeting was called to order at 8:09 p.m.with Chris Cope as Chair and Graeme Beckett as Secretary for the meeting.


Board members present:
Christopher Cope (bz787) Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Graeme Beckett (aw958) Secretary
Lauren Gardner (fy923)
Martin Dubois (al432)
Michael Chan (ga869)
Andrea Holland (es170)
Oliver Benning (ga678)

Peter Chapman (fx720) 1st Vice-Chair
Sterling Jimenez (ga867) Treasurer
Anis Hanna (gb499)

NCF Management/Staff present:
Executive Director: Shelley Robinson


Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

  1. Confirmation of Quorum

    Quorum was confirmed.
  2. Review of the Agenda 

    Motion: To adopt the agenda as circulated.
    Proposer: Peter MacKinnon (fr198)
    Seconder: Andrea Holland (es170)
    The motion was carried.
  3. Review of the Minutes of the Previous Meeting

    : To approve the minutes of the August 20th meeting.
    Proposer: Lauren Gardner (fy923)
    Seconder: Andrea Holland (es170)
    The motion was carried.
  4. Reports  
    1. Executive Director's Report (Shelley Robinson)

      Shelley distributed her ED report in advance of the meeting for both the open and in-camera sessions of the meeting. 

       This month's discussion on the report was limited to allow sufficient time for Board orientation which immediately preceded this meeting.

      Select Highlights from the public portion of the Executive Director's Report


      July 1/19: 3331
      August 1/19: 3309
      September 1/19: 3310/3025 without CAF
      September 1/19 CAF: 285
      Projection for Sept 30/19: 3313

      Aug/19 YTD in: 293
      Aug/19: YTD out: 285
      Net YTD DSL member growth: 8
      Net CAF member growth: 23

      Sept 1/18: 3333/3048 without CAF
      Sept 1/17: 3233/2987 without CAF
      Sept 1/16: 3071
      Sept 1/15: 2972
      Sept 1/14: 2778


      ●  Hiring new full-time Bilingual Volunteer and Outreach Coordinator.
      ●  New Bilingual HelpDesk Analyst Toufik Zaoui has learned fast and is settling in.


      ●  Sent September’s quarterly newsletter to members (attached): generally positive responses.

      : To move in-camera.
      Proposer: Graeme Beckett (aw958)
      Seconder: Martin Dubois (al432)
      The motion was carried.

      : To receive the Executive Director's report..
      Proposer: Peter MacKinnon (fr198)
      Seconder: Andrea Holland (es170)
      The motion was carried.
  5. Ongoing Business
    1. None
  6. New Business 
    1. Tabled for future discussion:

      Introduction to developing Board Committee Charters and Board Committee Work Plans (to-do lists for each Board Committee)

      Noted: Andrea volunteered to assist with this item and the to-do lists.
    2. Treasurer's Report for July and August (Sterling Jimenez - in-camera)

      Sterling wasn't able to attend this meeting. Shelley provided a quick financial update for the board.
    3. Quarterly Financial Review (Sterling Jimenez - in-camera)

      As Sterling wasn't able to attend this meeting the quarterly review was deferred to a future meeting.
    4. Pricing Review and Strategy Discussion (Shelley Robinson - in-camera)

      The recent CRTC ruling expected to result in lower wholesale internet rates has been appealed by the big telecom companies and issued a temporary stay leading to further uncertainty regarding the amount of any reduced costs and refunds for NCF. The pricing review will continue at a later meeting in November.

      Motion: To move out of camera.
      Proposer: Martin Dubois (al432)
      Seconder: Michael Chan (ga869)
      The motion was carried.
  7. Announcements

    There were no NCF announcements.
  8. Date of Next Meeting

    The next regular meeting will be October 15, 2019 which was subsequently deferred to October 22, 2019.
    Location: NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
  9. Adjournment

    The meeting adjourned at 9:20 p.m.

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