NCF Board of Directors
Minutes of Meeting
January 15, 2019 

SOME HIGHLIGHTS

• 2019 budget adopted

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:03 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary.

INTRODUCTIONS

Board members present:
Christopher Cope (bz787) Chair
Peter Chapman (fx720) 1st Vice-Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Graeme Beckett (aw958) Secretary
Lauren Gardner (fy923)
Diana Cantu (fz160)
Michael Chan (ga869)

Regrets:
Sterling Jimenez (ga867) Treasurer
Jennifer Barrigar (bc839)
Martin Dubois (al432) 
Pete de Lepper (fx621)

NCF Management/Staff present:
Executive Director: Shelley Robinson

Guests:
None

Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

1. Confirmation of Quorum
   
   Quorum was confirmed.
    
2. Review of the Agenda 
   
   MOTION: To adopt the agenda as circulated. 
   Moved by: Lauren Gardner (fy923)
   Seconded by: Peter MacKinnon (fr198)
   VOTE All in favor.
   VOTE: Adopted
    
3. Review of the Minutes of the Previous Meeting
   
   MOTION: To approve the minutes of Special electronic meeting January 3 to January 7, 2019
   Moved by: Michael Chan (ga869)
   Seconded by: Diana Cantu (fz160)
   VOTE All in favor.
   VOTE: Adopted
   
   MOTION: To approve the minutes of September 25, 2019 as circulated
   Moved by: Peter Chapman (fx720)
   Seconded by: Peter MacKinnon (fr198) 
   VOTE All in favor.
   VOTE: Adopted
    
4. Reports  
    
   1. Executive Director's Report and Financial Statements (Shelley Robinson)
      
      Shelley distributed her ED report in advance of the meeting for both the open and in-camera sessions of the meeting. 
      
      Select Highlights from ED Report
      
      DSL MEMBERS:
      Nov 1/18: 3299
      Dec 1/18: 3308
      Jan 1/19: 3321
      Jan 15/19: 3319
      Projection for Jan 30: 3321
      (As of Jan 1/18: 3270)
      (As of Jan 1/17: 3035)
      
      Operations:
      ●  subscriptions were down a bit but seem to be rebounding
      ●  Smart-RG 506 modems available and selling well
      ●  Looking into new modems
      ●  EFT/auto-debit processing with bank has suspended this form of payment since December 27th, hoping to resolve soon. Have sent notice to affected members. Will be looking into ways to ensure doesn’t happen again.
      
      The above was the open portion/session of the Executive Director's Report.
       
   2. In-Camera Portion of the Executive Director's Report
      
      MOTION: To move in-camera.
      Moved by: Peter Chapman (fx720)
      Seconded by: Peter MacKinnon (fr198)
      VOTE All in favor.
      VOTE: Adopted
      
      MOTION: To receive the Executive Director's Report and financial statements.
      Moved by: Lauren Gardner (fy923)
      Seconded by: Diana Cantu (fz160)
      VOTE All in favor.
      VOTE: Adopted
       
5. Ongoing Business
    
   1. None
       
6. New Business 
    
   1. 2019 Budget (in-camera)
       
      The Executive Director circulated a draft budget  to the Board in advance of the meeting. After discussion Diana moved a motion to adopt the budget.
      
      MOTION: To adopt the budget as circulated.
      Moved by: Diana Cantu (fz160)
      Seconded by: Peter Chapman (fx720)
      VOTE All in favor.
      VOTE: Adopted
      
      MOTION: To move out of camera.
      Moved by: Peter MacKinnon (fr198)
      Seconded by: Lauren Gardner (fy923)
      VOTE All in favor.
      VOTE: Adopted    
       
7. Announcements
   
   There were no NCF announcements.
    
8. Date of Next Meeting
   
   The next regular meeting will be March 18, 2019.
   Location: NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
    
9. Adjournment
   
   The meeting adjourned at 8:34 p.m.