NCF Board of Directors
Minutes of Meeting
March 27, 2018
SOME HIGHLIGHTS
- 2018 AGM preparations begin.
- Board approval of the Executive Director's draft budget.
Minutes of a meeting of the Board of
Directors
The meeting was called to order at 7:13 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary.
INTRODUCTIONS
Board members present:
Christopher Cope (bz787) Chair
Peter Chapman (fx720) 1st Vice-Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Graeme Beckett (aw958) Secretary
Jennifer Barrigar (bc839)
Pete de Lepper
(fx621)
Regrets:
Martin Dubois (fl152)
Lauren Gardner (fy923)
Diana Cantu (fz160)
George Munoz (fz877)
NCF Management/Staff present:
Executive Director: Shelley Robinson
Guests:
None
Once around the table.
Informal pre-meeting conversation, with Directors taking
turn offering personal views and commentary on
interesting things that might not make it to the
Agenda.
- Confirmation of
Quorum
Quorum was confirmed.
- Review of the Agenda
Add item 6(d) "Executive Director Review" to the agenda.
MOTION: To accept the agenda as amended.
Moved by: Peter MacKinnon (fr198)
Seconded by: Pete de Lepper
(fx621)
VOTE All in favor.
VOTE:
Adopted
- Review of the Minutes of the Previous Meetings
MOTION: To accept the minutes of November 28, 2017 as
circulated.
Moved by:
Jennifer Barrigar (bc839)
Seconded by: Peter Chapman (fx720)
VOTE All in favor.
VOTE:
Adopted
MOTION: To accept the minutes of February 13, 2018 as
circulated.
Moved by: Peter MacKinnon (fr198)
Seconded by: Pete de Lepper
(fx621)
VOTE All in favor.
VOTE:
Adopted
-
Reports
- Executive Director's Report (Shelley Robinson)
Shelley distributed her ED report in advance of the
meeting for both the open and in-camera sessions of the meeting.
Select Highlights from ED Report
DSL MEMBERS:
As of February 1/18: 3270 DSL members
As of March 1/18: 3283 DSL members
As of March 27/18: 3317
Project for March 31/18: 3318
(As of March 1/17: 3089 DSL members)
(As of March 1/16: 2977 DSL members)
(As of April 1/15: 2919 DSL members
Operations:
● DSL member subscriptions continue to increase, maybe helped in
part by
significant recent rate hikes from Bell and Rogers.
● New HelpDesk Analysts Dylan Ferris (full-time) and Ebenezer
Ntienjem
(part-time) are both working out well.
Communications/Outreach:
● Digital Access Day: Tuesday, June 19th (revised from
May 24th date) at Jean Pigott Place, Ottawa City Hall.
● Shelley is on the organizing committee for the
Canadian Network Operators’ Consortium’s annual Canadian ISP
Summit. This year’s theme is “Beyond Connectivity”.
●
Shelley attended first-ever North American School for
Internet Governance (NASIG) in San Juan, Puerto Rico to work
towards member education on this issue: learned LOTS! Next NASIG
will be in Montreal in 2019.
● HelpDesk Analyst James Ouzas successfully completed his
certificate in Applied Business Management from Algonquin
College, supported by NCF and the Canada-Ontario Job Grant
offered through Pinecrest-Queensway Employment Centre.
The above was the open portion/session of the Executive
Director's Report.
- In-Camera Portion of the Executive Director's Report
MOTION: To move in-camera.
Moved by:
Jennifer Barrigar (bc839)
Seconded by: Peter MacKinnon (fr198)
VOTE All in favor.
VOTE:
Adopted
MOTION: To move out of camera.
Moved
by: Peter MacKinnon (fr198)
Seconded by:
Jennifer Barrigar (bc839)
VOTE All in favor.
VOTE: Adopted
MOTION: To receive the Executive Director's
Report.
Moved by: Peter Chapman (fx720)
Seconded by: Pete de Lepper
(fx621)
VOTE All in favor.
VOTE: Adopted
-
Ongoing Business
-
Meridian e-Transfer (Shelley Robinson)
Shelley described the requirements and general processes for
utilizing e-Transfers within the NCF. Limitations including
dollar amounts were discussed and agreed upon. Jennifer will
collaborate with Shelley on a draft resolution meeting the
requirements for Meridian.
- New Business
- 2018 Draft Budget (Shelley Robinson)
The draft budget presented by the Executive Director was
discussed in-camera.
MOTION: To move in-camera.
Moved by: Pete de Lepper
(fx621)
Seconded by: Peter MacKinnon (fr198)
VOTE All in favor.
VOTE:
Adopted
MOTION: To move out of camera.
Moved
by:
Jennifer Barrigar (bc839)
Seconded by: Peter MacKinnon (fr198)
VOTE All in favor.
VOTE: Adopted
MOTION: To adopt the budget as presented.
Moved by: Peter Chapman (fx720)
Seconded by: Peter MacKinnon (fr198)
VOTE All in favor.
VOTE: Adopted
- 2018 AGM Discussion
A discussion on expiring board seats and the general
requirements for the Annual General Meeting ensued. Board
members were polled on filling the required positions.
MOTION: That Peter Chapman assume the role of AGM Chair
and Returning Officer for the 2018 AGM.
Moved by:
Jennifer Barrigar (bc839)
Seconded by: Pete de Lepper
(fx621)
VOTE All in favor.
VOTE: Adopted
MOTION: That Pete de Lepper assume the role of Nominating
Committee Chair.
Moved by:
Jennifer Barrigar (bc839)
Seconded by: Peter Chapman (fx720)
VOTE All in favor.
VOTE: Adopted
- Name Change Consideration (Tabled by Peter MacKinnon)
Peter MacKinnon proposed officially changing the name of the
National Capital FreeNet to "NCF". Other suggestions included "NCF
Internet". There wasn't general consensus on current name
recognition or if a name change would provide better marketing.
It was suggested that Shelley could bring the discussion to the
NCF management team. Discussion on this item would continue at a
later date.
- Executive Director Review
It was suggested that an appropriate time for the Executive
Director review would be shortly after our AGM.
- Announcements
There were no NCF related
announcements.
- Date of Next Meeting
The next regular meeting will be
April 18, 2018
NCF Offices, Suite 206 Richmond Square, 1305
Richmond Rd.
- Adjournment
The meeting adjourned at 9:36 p.m.
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