National Capital FreeNet / Libertel de la Capitale nationale

NCF Board of Directors
Minutes of Meeting
May 23, 2017 


  • Members upgrading to take advantage of reduced pricing on 10mbps and 50mbps packages.
  • WiseNet workshops continue to be in demand and garner positive feedback.

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:17 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary.


Board members present:
Christopher Cope (bz787) Chair
Peter Chapman (fx720) 1st Vice-Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Graeme Beckett (aw958) Secretary
Martin Dubois (fl152)
Jennifer Barrigar (bc839)
Lauren Gardner (fy923)
Carole Charest (fz871)

Diana Cantu (fz160)
Pete de Lepper (fx621)
George Munoz (fz877)  

NCF Management/Staff present:
Executive Director: Shelley Robinson


Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

  1. Confirmation of Quorum

    Quorum was confirmed.
  2. Review of the Agenda 

    Under New Business, two items added "Frequency of board meetings" and "Motion to thank outgoing board members".

    MOTION: To accept agenda as amended.
    Moved by: Peter MacKinnon (fr198)
    Seconded by: Jennifer Barrigar (bc839)
    VOTE: All in favor.
    VOTE: Adopted
  3. Review of the Minutes of the Previous Meetings

     Motion to accept the minutes of April 18, 2017 as circulated.
    Moved by:  Martin Dubois (fl152)
    Seconded by: Peter MacKinnon (fr198)
    VOTE: All in favor.
    VOTE: Adopted

    Date of next meeting amended in minutes of April 24.

     Motion to accept the minutes of April 24, 2017 as amended.
    Moved by:  Jennifer Barrigar (bc839)
    Seconded by: Peter MacKinnon (fr198)
    VOTE: All in favor.
    VOTE: Adopted
  4. Reports  
    1. Executive Director's Report (Shelley Robinson)

      Shelley distributed her ED report in advance of the meeting for both the open and in-camera sessions of the meeting. 

      Select Highlights from ED Report

      As of May 1/17: 3135 members
      As of May 21/17: 3174 members
      Projection for May 31/17: 3185 members
      (As of May 1/16: 3006 members)
      (As of May 1/15: 2937 members)


      ● Subscriber count on steady climb, helped in part by ongoing CAF subscriptions
      ● Positive member response to new all-unlimited, price dropping on 10mbps and 50mbps packages
      ● Many members (ca. 200) have upgraded
      ● Some members were confused at first about why 6mbps and 7mbps cost more than 10mbps
      (especially frustrating for those who can't get 10mbps) but the second newsletter which described the
      reason (Bell incentive program and internal business factors) seemed to make sense to most
      ● Ongoing work with Bell to install additional circuit at Carleton; we're waiting on a Bell engineering
      ● Currently in process of hiring two new full-time HelpDesk Analysts
      ● Approved for four summer student positions: one front desk; two HelpDesk; one Low Income
      Services Coordinator: posting jobs ASAP

      ● AGM went well; 197 members voted: everything passed; results posted
      ● AGM meet and greet had about 15 attendees; seemed to go well. Think we would have had
      better turn-out if had been held at NCF offices but then space might have been tight with
      expanded HelpDesk
      ● All but one of the WiseNet workshops (included the additional four night-time workshops)
      have been completed and were a roaring success! Much positive member feedback, request to
      do more in the future

      The above was the open portion/session of the Executive Director's Report.
    2. In-Camera portion of the Executive Director's Report

      To move in-camera.
      Moved by: Peter MacKinnon (fr198)
      Seconded by: Peter Chapman (fx720)
      VOTE All in favor.
      VOTE: Adopted

      To move out of camera.
      Moved by: Peter MacKinnon (fr198)
      Seconded by: Martin Dubois (fl152)
      VOTE All in favor.
      VOTE: Adopted

      To receive the Executive Director's Report.
      Moved by: Jennifer Barrigar (bc839)
      Seconded by: Peter Chapman (fx720)
      VOTE All in favor.
      VOTE: Adopted
  5. Ongoing Business
    1. None
  6. New Business 
    1. Frequency of Board Meetings (Shelley Robinson)

      After a discussion on the frequency of board meetings it was decided for the time being that the current frequency would continue in recognition that the Board meets less than twelve times a year, aside from the infrequent electronic meeting which usually deals with a specific item or two only.  
    2. Motion to Thank Outgoing Board Members (Chris Cope)

      Two of our splendid board members had their terms expire at the end of the 2017 AGM.

      To thank Phil Linttell and Robert McRae for their valuable contributions on the Board and to the NCF.
      Moved by: Peter MacKinnon (fr198)
      Seconded by: Peter Chapman (fx720)
      VOTE All in favor.
      VOTE: Adopted
  7. Announcements

    There were no NCF related announcements.
  8. Date of Next Meeting

    The next regular meeting will be June 20, 2017
    NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
  9. Adjournment

    The meeting adjourned at 9:21 p.m.

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