National Capital FreeNet / Libertel de la Capitale nationale

NCF Board of Directors
Minutes of Meeting
April 18, 2017 


  • DSL pricing changes plus 350GB plans move to unlimited.
  • Motion on changes to NCF's Articles of Continuance.
  • Executive Director and Sysadmin both attended ARIN 39 conference in New Orleans.

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:19 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary.


Board members present:
Christopher Cope (bz787) Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Graeme Beckett (aw958) Secretary
Robert McRae (fy409)
Martin Dubois (fl152)
Pete de Lepper (fx621)
Jennifer Barrigar (bc839)
Diana Cantu (fz160)

Peter Chapman (fx720) 1st Vice-Chair
Lauren Gardner (fy923)
Phil Linttell (fx714)

NCF Management/Staff present:
Executive Director: Shelley Robinson


Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

  1. Confirmation of Quorum

    Quorum was confirmed.
  2. Review of the Agenda 

    MOTION: To accept agenda as circulated.
    Moved by: Jennifer Barrigar (bc839)
    Seconded by: Peter MacKinnon (fr198)
    VOTE: All in favor.
    VOTE: Adopted
  3. Review of the Minutes of the Previous Meeting

     Motion to accept the minutes of March 20, 2017 as circulated.
    Moved by:  Diana Cantu (fz160)
    Seconded by: Robert McRae (fy409)
    VOTE: All in favor.
    VOTE: Adopted
  4. Reports  
    1. Executive Director's Report (Shelley Robinson)

      Shelley distributed her ED report in advance of the meeting for both the open and in-camera sessions of the meeting. 

      Select Highlights from ED Report

      ● Subscriber count on steady climb, helped in part by ongoing CAF subscriptions.
      ● In part because of reduced capacity costs, all of NCF's 350GBs packages are now unlimited for the same price (all unlimited packages now pay price of 350GB users)
      ● Dropped price of 10mbps package ($33.95 to $30.95) and 50mbps package ($54.95 to $49.95)
      ● Dropped all line installations to $25.00 (from $49.95) for our anniversary
      ● Dropped Community Access Fund (CAF) dry line installation charge ($19.95)
      ● Ongoing work with Bell to install additional circuit at Carleton

      ● Sent out part 1 of newsletter, generally very good response; part 2 ready to go
      ● Posted AGM website, still waiting for some reports
      ● AGM Meet and Greet Wednesday April 26th 6-8pm
      ● Andre (NCF SysAdmin) and Shelley (ED) both attended ARIN 39 conference in New Orleans. Very informative. Also fun. Shelley also attended ICANN NARALO (both events were provided at no cost to NCF)
      ● Confirmed workshop about NCF at Kanata Seniors' Centre on June 8th
      ● Added four additional night-time WiseNet workshops (newsletter part 2 about to go out with details)
      ● About to participate in one of the final YWCA Project Shift ICT Roundtable meetings (project to combat cyber-violence against girls and young women)
      ● Will be attending CNOC (Canadian Network Operators Consortium, an association of independent ISPs to which we now belong) AGM in Toronto on June 14th

      The above is the open portion/session of the Executive Director's Report.

      To receive the Executive Director's Report.
      Moved by: Peter MacKinnon (fr198)
      Seconded by: Robert McRae (fy409)
      VOTE All in favor.
      VOTE: Adopted
  5. Ongoing Business
    1. 2017 AGM Report (Graeme Beckett)

      The AGM events are running on schedule, the AGM webpage actively being updated, AGM notice posted and AGM notice contained within the Executive Director's newsletter. An additional event was added; a meet and greet at the Ottawa City Hall.  The Schedule is located at the bottom of the 2017 AGM page.

      MOTION: To receive the AGM Chair's Report.
      Moved by: Diana Cantu (fz160)
      Seconded by:Jennifer Barrigar (bc839)
      VOTE All in favor.
      VOTE: Adopted
    2. Nominations Committee Report (Diana Cantu)

      The Nomination's Chair's report had the recommendation of two candidates. This led to discussion of the format of the ballot and Jennifer specifically indicated she would not be agreeable with the "Board" recommending candidates on the ballot. Last year's ballot was subsequently emailed to the Board. The previous ballot provided only the names of the candidates there were no requests for changes.

      To receive the Nomination Committee's Report.
      Moved by: Jennifer Barrigar (bc839)
      Seconded by:Peter MacKinnon (fr198)
      VOTE All in favor.
      VOTE: Adopted
  6. New Business 
    1. AGM: Appointment of Auditors (Shelley Robinson)

      The deadline for this item was extended and the Executive Director will keep the Board updated. The Board would convene an electronic meeting to assess the recommendation from the Executive Director. 
    2. NCF's Articles of Incorporation Amendment (Graeme Beckett and Jenn Barrigar)

      The Motion to amend the Articles of Continuance as a Soliciting Corporation had been circulated to the Board in advance of the meeting for any comments.


      Moved by:  Jennifer Barrigar (bc839)
      Seconded by: Graeme Beckett (aw958)
      VOTE All in favor.
      VOTE: Adopted  
  7. In Camera Session 
    1. In-Camera Session

      To move in-camera.
      Moved by: Peter MacKinnon (fr198)
      Seconded by: Martin Dubois (fl152)
      VOTE All in favor.
      VOTE: Adopted

      To move out of camera.
      Moved by: Peter MacKinnon (fr198)
      Seconded by: Graeme Beckett (aw958)
      VOTE All in favor.
      VOTE: Adopted
  8. Announcements

    There were no NCF related announcements.
  9. Date of Next Meeting

    The next regular meeting will be May 23, 2017
    NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
  10. Adjournment

    The meeting adjourned at 9:31 p.m.

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