National Capital FreeNet / Libertel de la Capitale nationale

NCF Board of Directors
Minutes of Meeting
September 20, 2016 


  • Contract SysAdmin Support position filled.
  • Circuits undergoing balancing.
  • Application for IPv6 space from ARIN approved.
  • Interim Treasurer appointed.

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:01 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary.


Board members present:
Christopher Cope (bz787) Chair
Peter Chapman (fx720) 1st Vice-Chair
Graeme Beckett (aw958) Secretary
Robert McRae (fy409)
Lauren Gardner (fy923)
Jennifer Barrigar (bc839)
Martin Dubois (fl152)
Dianna Cantu (fz160)

Peter MacKinnon (fr198) 2nd Vice-Chair
Phil Linttell (fx714)
Pete de Lepper (fx621)

NCF Management/Staff present:
Executive Director: Shelley Robinson

Shirley Yik

Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

  1. Introduction of the New Board Members
  2. Confirmation of Quorum

    Quorum was confirmed.
  3. Review of the Agenda 

    Item 7 (a) was added for the in-camera session of the Executive Director's report.

    MOTION: To accept agenda as amended.
    Moved by: Peter Chapman (fx720)
    Seconded by: Lauren Gardner (fy923)
    VOTE: All in favor. 
    VOTE: Adopted
  4. Review of the Minutes of the Previous Meeting

     Motion to accept the minutes of July 19, 2016 as circulated.
    Moved by:  Martin Dubois (fl152)
    Seconded by: Robert McRae (fy409)
    VOTE: All in favor.
    VOTE: Adopted
  5. Reports  
    1. Executive Director's Report (Shelley Robinson)

      Shelley distributed her ED report in advance of the meeting. 

      Select Highlights from ED Report

      - August yielded modest subscriber growth.
      - Back to $49.95 installation as of August 1st.
      - Virtual balancing of the circuits is underway.
      - Shelley attended Bell wholesale event about future of their network (including virtual transit routing)
      - NCF applied and approved for IPv6 space from ARIN; application for IPv4 space pending (to be put on
      waiting list). Will be applying for our own ASN (which would facilitate peering).
      - Open DSL tickets at the lowest rate ever.

      - Ongoing work with Internet Society Canada Chapter development committee – they are currently
      holding five public consultations with the government related to the internet.
      - August Lunch and Learn included presentations from two summer students. One on a new office
      guidebook and the other on the ins and outs of line profiles.
      - Three new volunteers have started NCF's training/certification program.

      - The three summer students successfully completed their term. One of the students completed a multimedia (print, audio, video) Handbook for staff and volunteers on office practices
      - the Network Administrator Support position yielded five interviews and the successful  candidate was a volunteer since 2012!

      To receive the ex-camera Executive Director's Report.
      Moved by: Peter Chapman (fx720)
      Seconded by: Jennifer Barrigar (bc839)
      VOTE All in favor.
      VOTE: Adopted
    2. Financial Report (Shelley Robinson)

      Shelley provided the board a brief presentation on NCF's financial statements. Overall NCF is running on track with budget.

      To receive the Financial Summary.
      Moved by: Peter Chapman (fx720)
      Seconded by: Jennifer Barrigar (bc839)
      VOTE All in favor.
      VOTE: Adopted
  6. Ongoing Business
    1. Appointment of an Interim Treasurer

      After a discussion on the duties, Peter Chapman agreed to be considered for appointment as interim treasurer.

      To appoint Peter Chapman as the interim treasurer.
      Moved by: Graeme Beckett (aw958)
      Seconded by: Dianna Cantu (fz160)
      VOTE All in favor.
      VOTE: Adopted
  7. New Business 
    1. In-Camera Session of the Executive Director's Report

      To move in-camera.
      Moved by: Jennifer Barrigar (bc839)
      Seconded by: Dianna Cantu (fz160)
      VOTE All in favor.
      VOTE: Adopted

      To move out of camera.
      Moved by: Peter Chapman (fx720)
      Seconded by: Dianna Cantu (fz160)
      VOTE All in favor.
      VOTE: Adopted
  8. Announcements

    There were no NCF related announcements.
  9. Date of Next Meeting

    The next regular meeting will be October 18, 2016,
    NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
  10. Adjournment

    The meeting adjourned at 10:02 p.m.

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