National Capital FreeNet / Libertel de la Capitale nationale

NCF Board of Directors
Minutes of Meeting
October 20, 2015 


  • NCF's new office hours just launched
  • BGP routing now operational.
  • New full time Help-Desk employee

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:07 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary.


Board members present:
Christopher Cope (bz787) Chair
Tom Moore (fw054) 1st Vice-Chair
Peter Chapman (fx720) 2nd Vice-Chair
Graeme Beckett (aw958) Secretary
Peter MacKinnon (fr198)
Phil Linttell (fx714)
Robert McRae (fy409)

Lynn LaHam (fy504) Treasurer
Jennifer Barrigar (bc839)

NCF Management/Staff present:
Executive Director: Shelley Robinson


Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

  1. Confirmation of Quorum

    Quorum was confirmed.
  2. Review of the Agenda 

    Item 6 a) NCF Logos was added to the agenda.

    MOTION: To accept agenda as amended.
    Moved by: Peter MacKinnon (fr198)
    Seconded by: Peter Chapman (fx720)
    VOTE: All in favor. 
    VOTE: Adopted
  3. Review of the Minutes of the Previous Meeting

     Motion to accept the minutes of October 20, 2015.
    Moved by:  Peter Chapman (fx720)
    Seconded by: Phil Linttell (fx714)
    VOTE: All in favor.
    VOTE: Adopted
  4. Ongoing Business 
    1. None
  5. Reports  
    1. Executive Director's Report (Shelley Robinson)

      Shelley provided her ED report and HR report in advance of the meeting.

      - NCF's new office hours launched. Monday-Friday 8am-7pm and Saturdays 10am-5pm.
      - BGP routing is now operational.
      - Additional bandwidth capacity ordered.
      - Well attended Lunch and Learn session with a Bell installer.
      - Work continues on DSL pricing calculations and models.
      - New Help Desk employee Andrew Asare up to speed quickly.
      - James developed a draft proposal about suggested donations for computer help/repair work
      - Looking for a replacement for the TalkSwitch PBX.
      - Entrust certificate renewed.
      - Bus ads appearing in approximately 100 out of 800 to 900 buses.

      - Not successful with Atkinson Foundation however they encouraged us to apply again in the future.
      - Meeting with our partner about co-applying for an OTF seed grant.

      Communications and Outreach
      - Attended Internet Society of Canada's first conference.
      - NCF recognized by Volunteer Ottawa for best Non-Profit Volunteer Program.
      - Shelley and Sysadmin presentation at OPCUG on notice and notice requirement re: copyright infringement.
      - Attended Geek Girls Dinner.
      - CompuCorps trained to mention NCF to all new customers along with understanding the registration process.
      - Facebook and Twitter have had updates.

      - All current staff have contracts and job descriptions.
      - After this next payroll, NCF will be switching to bi-weekly schedule

      Board Discussion
      In addition to the items outlined above there was discussion and agreement with the Executive Director on joining the Internet Society Canadian Chapter and also on attending the next Canadian ISP Summit hosted by The Canadian Network Operators Consortium Inc. (CNOC)

      To receive the Executive Director's Report
      Moved by: Peter MacKinnon (fr198))
      Seconded by: Graeme Beckett (aw958)
      VOTE All in favor.
      VOTE: Adopted
  6. New Business
    1. NCF Logos

      Discussion centered on several prospective logos that the Executive Director circulated to the Board in advance of the meeting. As there wasn't consensus on the logos and logo messaging, Shelley would continue working on this portfolio and report back to the board. 
  7. Announcements

    The Pricing Committee will meet the following Tuesday, October 27.
  8. Date of Next Meeting

    The next regular meeting will be November 17, 2015,
    NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
  9. Adjournment

    The meeting adjourned at 9:06 p.m.

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