NCF Board of Directors
Minutes of Meeting
February 17, 2015 

SOME HIGHLIGHTS

• New main server in production.
• Motion by the Board to recommend KPMG as NCF's auditor.
• GAS bandwidth increase in February.
• DSL membership continues modest climb.
• Copyright information email distributed to members.

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:40 p.m. with Mike Kelly as Chair and Graeme Beckett as Secretary.

INTRODUCTIONS

Board members present:
Mike Kelly (fm342) Chair
Peter MacKinnon (fr198) 1st Vice-Chair
Peter Chapman (fx720) 2nd Vice-Chair
Graeme Beckett (aw958) Secretary
Alan McRae (fl334) Treasurer
Phil Linttell (fx714)
Tom Moore (fw054)

Regrets:
Jennifer Barrigar (bc839)
David Hudson (fx717)
Christopher Cope (bz787)

NCF Management/Staff present:
Executive Director: Nick Ouzas

Guests:
Jim Elder (aa456)

Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

1. Confirmation of Quorum
   
   Quorum was confirmed.
    
2. Review of the Agenda 
   
   MOTION: To accept agenda as circulated.
   Moved by: Peter Chapman (fx720)
   Seconded by: Phil Linttell (fx714)
   VOTE: All in favor. 
   VOTE: Adopted
    
3. Review of the Minutes of the Previous Meeting
   
   MOTION: Motion to accept the minutes of November 18, 2014 as circulated.
   Moved by:  Peter Chapman (fx720)
   Seconded by: Tom Moore (fw054)
   VOTE All in favor.
   VOTE: Adopted
    
4. Reports 
    
   1. Executive Director's Report (Nick Ouzas)
      
      Nick Ouzas provided his report in advance of the meeting.
      
      Financials
      - January's overall revenue up 4k from December's.
      - Capacity Upgrade Billing - All properly billed and credited.
      
      Operations
      - New main server in production - Mail February 4, 2015. 
      - Server upgrade process identified a need for a 1G switch.
      - DSL membership continues a modest climb while dial-up continues to drop modestly.
      - Notable increase in January's average total DSL bandwidth usage.
      - GAS bandwidth increase installed in February.
      - Improved balance across GigE links.
      - Bell DSL installs at a normal turnaround.
      - Snowbird DSL plan continues.
      - Working to get two Bell DMC charges credited.
      - Bell incorrectly configured new IP address blocks - This is now fixed.
      - No change in number of PRI.
      - New copyright information email distributed to members.
      - Feedback on copyright email was mainly positive along with additional questions.
      - Application for Canada Summer Employment Program submitted. 
      - Application for WSIB coverage submitted.
      - Lease analysis received from lawyer.
      - KPMG audit started.
       
      Marketing
      - Online ads continue.
      
      2015 Draft Budget
      The Executive Director Nick Ouzas updated assumptions for a 2015 draft budget scenario. 
          
      MOTION: To accept the Executive Director's Report
      Moved by: Tom Moore (fw054)
      Seconded by: Peter Chapman (fx720)
      VOTE All in favor.
      VOTE: Adopted
       
   2. 2015 Budget Committee Report
      
      In consideration of the Treasurer being unavailable and NCF`s bookkeeper providing assistance for the audit, work on the 2015 budget was deferred until March. 
       
   3. Nomination Committee Interim Report (Peter Chapman)
      
      Peter Chapman provided the Board with a document offering background information and suggestions for introducing the NCF to prospective board members. A total of five seats will become be available. Two board members with expiring terms indicated they would be running again. 
      
      MOTION: To receive the Nomination Committee Interim Report
      Moved by: Peter Chapman (fx720)
      Seconded by: Tom Moore (fw054)
      VOTE All in favor.
      VOTE: Adopted
       
5. Ongoing Business  
    
   1. 2015 AGM Administration Update (Graeme Beckett)
      
      The 2015 AGM Schedule is available and KPMG has indicated they will be working towards those dates. The AGM website has received preliminary updates.
       
6. New Business
    
   1. 2015 AGM Motion
      
      MOTION: To approve and advance the motion recommending KPMG be appointed the National Capital FreeNet’s auditor for consideration by the membership at the 2015 AGM.
      Moved by:  Peter Chapman (fx720)
      Seconded by: Peter MacKinnon (fr198)
      VOTE All in favor.
      VOTE: Adopted
       
   2. Retiring Directors (Mike Kelly)
      
      Two board members have announced they will be be stepping down and making their board seats available for the 2015 AGM.
      
      The Board would like to recognize and warmly thank our Treasurer Alan McRae for his many years of contributions and assistance to the Board, several Executive Directors and to our bookkeeper.
      
      The Board would also like to thank David Hudson for his contributions as a board member and to the Strategic Planning Committee. 
       
   3. In Camera Session (Mike Kelly)
      
      MOTION: To move in camera inviting Jim Elder.
      Moved by: Peter Chapman (fx720)
      Seconded by: Tom Moore (fw054)
      VOTE: All in favor by roll call  
      VOTE: Adopted
      
      MOTION: To move out of camera.
      Moved by: Peter Chapman (fx720)
      Seconded by: Tom Moore (fw054)
      VOTE: All in favor by roll call  
      VOTE: Adopted
       
7. Announcements
   
   None
    
8. Date of Next Meeting
   
   The next regular meeting will be March 17, 2015,
   NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
    
9. Adjournment
   
   The meeting adjourned at 10:03 p.m.