National Capital FreeNet / Libertel de la Capitale nationale

NCF Board of Directors
Minutes of Meeting
December 14, 2015 


  • New office PBX and VOIP lines up and running.

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:05 p.m. with Tom Moore as Chair and Graeme Beckett as Secretary.


Board members present:
Tom Moore (fw054) 1st Vice-Chair
Peter Chapman (fx720) 2nd Vice-Chair
Graeme Beckett (aw958) Secretary
Lynn LaHam (fy504) Treasurer
Phil Linttell (fx714)
Robert McRae (fy409) - Via teleconference

Christopher Cope (bz787) Chair
Jennifer Barrigar (bc839)
Peter MacKinnon (fr198)

NCF Management/Staff present:
Executive Director: Shelley Robinson


Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

  1. Confirmation of Quorum

    Quorum was confirmed.
  2. Review of the Agenda 

    MOTION: To accept agenda as circulated.
    Moved by: Lynn LaHam (fy504)
    Seconded by: Phil Linttell (fx714)
    VOTE: All in favor. 
    VOTE: Adopted
  3. Review of the Minutes of the Previous Meeting

     Motion to accept the minutes of December 14, 2015 as circulated.
    Moved by:  Graeme Beckett (aw958) 
    Seconded by: Tom Moore (fw054)
    VOTE: All in favor.
    VOTE: Adopted
  4. Ongoing Business 
    1. None
  5. Reports  
    1. Executive Director's Update (Shelley Robinson)

      With the focus of the meeting to review and discuss the pricing strategy, rather than a full ED report Shelley provided a brief update. One of the highlights of the update was that the new office PBX was up and running using dedicated VOIP lines. There should be notable cost savings with the new setup.  
    2. Pricing Strategy Update (Shelley Robinson)

      The Executive Director provided updated modeling for the pricing strategy discussion. Following considerable discussion and also the news by Shelley of the impending changes to some of our 2016 wholesale pricing and its effect on the draft budget, it was decided that that Shelley will look at further refinements and the pricing strategy discussion will continue at the next Board meeting.
  6. New Business
    1. 2016 AGM Discussion (Graeme Beckett)

      For the 2016 AGM we have three board members who's terms are expiring and two currently vacant board seats. Graeme provided information on requirements and procedures. After the discussion it was decided to defer any action on this item to the next board meeting when additional board members may be attending.
  7. Announcements

    There were no announcements.
  8. Date of Next Meeting

    The next regular meeting will be January 26, 2016, (afterwards revised to February 23, 2016)
    NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
  9. Adjournment

    The meeting adjourned at 9:50 p.m.

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