National Capital FreeNet / Libertel de la Capitale nationale

NCF Board of Directors
Minutes of Meeting
September 16 2014 


  • Mike Kelly begins as Chair of the NCF.
  • Major bandwidth capacity upgrade concluded with Bell.

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:06 p.m. with Mike Kelly as Chair and Graeme Beckett as Secretary.


Board members present:
Mike Kelly (fm342) Chair
Peter MacKinnon (fr198) 1st Vice-Chair
Peter Chapman (fx720) 2nd Vice-Chair
Graeme Beckett (aw958) Secretary
Christopher Cope (bz787)
Tom Moore (fw054)
David Hudson (fx717)
Phil Linttell (fx714)

Alan McRae (fl334) Treasurer
Jennifer Barrigar (bc839)

NCF Management/Staff present:
Executive Director: Nick Ouzas

Jim Elder (456)

Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

  1. Confirmation of Quorum

    Quorum was confirmed.
  2. Review of the Agenda 

    Item 4 a) will be presented as an update rather than a report and item 5 a) Budget Review, was struck from the agenda.

    MOTION: To accept agenda as revised.
    Moved by: Christopher Cope (bz787)
    Seconded by: Peter Chapman (fx720)
    VOTE: All in favor. 
    VOTE: Adopted
  3. Review of the Minutes of the Previous Meeting

    Item 5 a) was corrected.

     Motion to accept the minutes of August 19, 2014 as revised.
    Moved by:  Christopher Cope (bz787)
    Seconded by: Peter MacKinnon (fr198)
    VOTE All in favor.
    VOTE: Adopted
  4. Reports 
    1. Executive Director's Report

      Nick Ouzas provided his report in advance of the meeting.

      As part of the financials a budget variance spreadsheet was presented.
      Overall we continue to see a modest positive variance to budget so far this year.

      - The bandwidth capacity upgrade has concluded with Bell.
      - The technical transition for the upgraded bandwidth capacity went very smoothly for subscribers.
      - Bell can't keep up with DSL installs (all ISP`s affected). Major impact on staff, volunteers and members.
      - Bell advertising to hire more installation staff.
      - One dial-up PRI decommissioned with resulting monetary savings.
      - Volunteers levels have dropped after the summer break.
      NCF's lease office space lease reviewed by lawyers.
      NCF's privacy FAQ is online.

      Discounted install fees extended until the end of September.
      - Initial marketing efforts on and offline have begun.
      - Nick providing data regarding NCF`s online adds for impressions, clicks and click-thru rates.
      - A major effort has been underway to correct issues in Google Analytics data.
      To accept the Executive Director's Report
      Moved by: Graeme Beckett (aw958)
      Seconded by: Phil Linttell (fx714)
      VOTE All in favor.
      VOTE: Adopted
    2. Strategic Planning Committee Update

      Peter Chapman will present a document for the Board at the next meeting. 
  5. Ongoing Business  
    1. None
  6. New Business
    1. None
  7. Announcements

  8. Date of Next Meeting

    The next regular meeting will be October 21, 2014,
    NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
  9. Adjournment

    The meeting adjourned at 9:01 p.m.

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