National Capital FreeNet / Libertel de la Capitale nationale

NCF Board of Directors
Minutes of Meeting
November 18 2014 


  • DSL membership up
  • GAS bandwidth increased

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:08 p.m. with Mike Kelly as Chair and Graeme Beckett as Secretary.


Board members present:
Mike Kelly (fm342) Chair
Peter MacKinnon (fr198) 1st Vice-Chair
Peter Chapman (fx720) 2nd Vice-Chair
Graeme Beckett (aw958) Secretary
Christopher Cope (bz787)
David Hudson (fx717)
Phil Linttell (fx714)

Alan McRae (fl334) Treasurer
Jennifer Barrigar (bc839)
Tom Moore (fw054)

NCF Management/Staff present:
Executive Director: Nick Ouzas

Jim Elder (aa456)

Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

  1. Confirmation of Quorum

    Quorum was confirmed.
  2. Review of the Agenda 

    Add two information items under New Business: 6 a) Distribution of Survey Results and 6 b) CRTC: Review of Wholesale Services and Associated Policies

    MOTION: To accept agenda as revised.
    Moved by: Peter Chapman (fx720)
    Seconded by: Christopher Cope (bz787)
    VOTE: All in favor. 
    VOTE: Adopted
  3. Review of the Minutes of the Previous Meeting

     Motion to accept the minutes of October 21, 2014 as circulated.
    Moved by:  Christopher Cope (bz787)
    Seconded by: Phil Linttell (fx714)
    VOTE All in favor.
    VOTE: Adopted
  4. Reports 
    1. Executive Director's Report

      Nick Ouzas provided his report in advance of the meeting.

      As part of the financials, a budget variance spreadsheet was presented.
      A backdated credit has been obtained from Bell for the April PRI deactivation.
      - Bell's monthly AHSSPI charge has been corrected and credited
      - Bell's new ICS rates were incorrectly applied (new link at new rate, old link at old rate)

      DSL membership continues a modest climb from the previous month
      New main server has been ordered.
      New wildcard SSL certificate to cover the entire website has been installed.
      GAS bandwidth was increased November 1.
      Bell had incorrectly configured both blocks of IP addresses on the same link. A correction is underway.
      - Bell DSL installations back on a five day turnaround.
      Snowbird DSL plan underway
      - NCF Board updated on Bell promos.
      Employee health insurance moved to a new provider
      Electrical power has been upgraded in the office.
      Nick met with the lawyers to review the lease in regards to extra rent, payments and terms.
      2015 Budget Assumptions
      Nick outlined a number of preliminary budget assumptions that may be used to create a 2015 budget. 
      To accept the Executive Director's Report
      Moved by: Peter MacKinnon (fr198)
      Seconded by: Peter Chapman (fx720)
      VOTE All in favor.
      VOTE: Adopted
    2. Strategic Planning Committee Update

      Peter Chapman addressed the Board. An updated Mission Statement is reaching agreement. Other discussions amongst the committee is also reaching general consensus. The NCF needs change however the extent was still under discussion. The Committee will meet again before the next board meeting.
  5. Ongoing Business  
    1. Budget Review

      This item was deferred to the next meeting.
  6. New Business
    1. Distribution of Survey Results

      A brief information item was provided by Jim Elder on NCF's satisfaction surveys.
    2. CRTC: Review of Wholesale Services and Associated Policies

      Graeme Beckett provided an information item in regards to the ongoing CRTC hearings that may impact ISP's services and wholesale pricing.
    3. Year End Dinner Planning (Mike Kelly)

      Chris Cope will contact Amy Yee about reserving December 16 evening at Koreana.
    4. In Camera Session

      Motion: To move in camera and invite Jim Elder.
      Moved by: Peter MacKinnon (fr198)
      Seconded by: Christopher Cope (bz787)
      VOTE All in favor.
      VOTE: Adopted

      Motion: To move out of camera.
      Moved by: Peter MacKinnon (fr198)
      Seconded by: Peter Chapman (fx720)
      VOTE All in favor.
      VOTE: Adopted

      Motion: The Search Committee recommends a specific candidate as Executive Director for the National Capital FreeNet, and that the Chair of the board, Mike Kelly, be empowered to negotiate terms of employment with this candidate, the results of which will be presented to the board for approval at a meeting to be held as soon as possible.
      Moved by: Peter MacKinnon (fr198)
      Seconded by: Peter Chapman (fx720)
      VOTE All in favor.
      VOTE: Adopted
  7. Announcements

  8. Date of Next Meeting

    The next regular meeting will be January 20, 2015,
    NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
  9. Adjournment

    The meeting adjourned at 9:57 p.m.

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