National Capital FreeNet / Libertel de la Capitale nationale

NCF Board of Directors
Minutes of Meeting
May 20, 2014 


  • Nick Ouzas is back as Executive Director!

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:00 p.m. with Gary Eikenberry as Chair and Graeme Beckett as Secretary.


Board members present:

Gary Eikenberry (aa353) Chair
Mike Kelly (fm342) 2nd Vice-Chair
Graeme Beckett (aw958) Secretary
Christopher Cope (bz787)
Tom Moore (fw054)
Phil Linttell (fx714)
Peter Chapman (fx720)

Peter MacKinnon (fr198) 1st Vice-Chair
Alan McRae (fl334) Treasurer
Jennifer Barrigar (bc839)
David Hudson (fx717)

NCF Management/Staff present:
Executive Director: Nick Ouzas


Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

  1. Introduction of Nick Ouzas and Confirmation of Quorum

    The Chair introduced our returning Executive Director Nick Ouzas to the new board members and quorum was confirmed.
  2. Review of the Agenda 

    Two items were added to the agenda under item 6) New Business, a) Marketing Discussion and b) Report by Chair on NCF's Organizational and Support Structure (in camera).

    MOTION: To accept agenda as amended.
    Moved by: Tom Moore (fw054)
    Seconded by: Peter Chapman (fx720)
    VOTE: All in favor. 
    VOTE: Adopted
  3. Review of the Minutes of the Previous Meeting

    NCF's President, Vice President and 2nd Vice President have been amended to Chair, Vice Chair and 2nd Vice Chair to reflect the April by-law changes.

     Motion to accept the minutes of April 15, 2014 as amended.
    Moved by:  Christopher Cope (bz787)
    Seconded by: Mike Kelly (fm342)
    VOTE All in favor.
    VOTE: Adopted
  4. Reports 
    1. Executive Director's Report

      Nick Ouzas provided his report in advance of the meeting.
        - The concise revenues for services and sales were briefed
        -  DSL subscribership has been declining slightly
        -  7Mbp/s and 25 Mbp/s are currently the most popular sign-ups
        -  Nick noted that wholesale prices are slightly different Ontario vs. Quebec
        -  Board briefed on wholesale promos and changes 2013 vs. 2014
        -  Wholesale pricing: Ontario+Quebec+Promos+tarrifs+differing sign up dates = complicated

      To accept the Executive Director's Report
      Moved by: Christopher Cope (bz787)
      Seconded by: Graeme Beckett (aw958)
      VOTE All in favor.
      VOTE: Adopted
  5. Ongoing Business  
    1. NCF Anniversary Planning Update (Nick Ouzas)

        -  The date had been pushed out to June 19. Both the Pigott Hall and the council chambers will be
            available on that date.
        -  Two speakers had been lined up to speak on mini- presentations on topics pertinent to NCF. 
        -  Adam Hunt is continuing to write a book on NCF history.    
        -  Videotron has declined to sponsor the event, there are no major sponsors lined up.
        -  Since the former ED was largely unavailable there has been volunteer coordinator attrition.
        -  There was no detailed plan or budget available for the new Executive Director, Nick Ouzas.
        -  There is concern about the capacity to support a new member influx.
        -  There may be benefits to holding NCF's event during Canada's 150th celebration in 2017.

      Motion: To cancel the 20th Anniversary event and begin to plan for a 2017 event.
      Moved by: Christopher Cope (bz787)
      Seconded by: Tom Moore (fw054)
      VOTE All in favor.
      VOTE: Adopted
  6. New Business
    1. Marketing Discussion

      There was discussion on the lack of a marketing plan for NCF. There could be some strategic marketing and promotions and it could be easier to sign up on the NCF's website. Nick indicated there may be a requirement for some tactical marketing to stem possible wholesale price increases. After considerable discussion it was decided that an action item would be for Peter Chapman to assist in quickly establishing a meeting of the strategic planning committee.
    2. Report by Chair on NCF's Organizational and Support Structure (in camera)

      Recent changes within the NCF were discussed.

      To move in camera
      Moved by: Christopher Cope (bz787)
      Seconded by: Graeme Beckett (aw958)
      VOTE All in favor.
      VOTE: Adopted

      To move out of camera
      Moved by: Christopher Cope (bz787)
      Seconded by: Graeme Beckett (aw958)
      VOTE All in favor.
      VOTE: Adopted
  7. Announcements

    There were no announcements.
  8. Date of Next Meeting

    The next regular meeting will be June 18, 2014,
    NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
  9. Adjournment

    The meeting adjourned at 9:30 p.m.

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