National Capital FreeNet / Libertel de la Capitale nationale

NCF Board of Directors
Minutes of Meeting
October 22, 2013 


  • The Board authorizes the Chair to make an offer of employment for a new Executive Director.
  • Positive monthly budget variance continues

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:05 p.m. with Gary Eikenberry as Chair and Graeme Beckett as Secretary.


Board members present:

Gary Eikenberry (aa353) President
Peter MacKinnon (fr198) 1st Vice-president
Mike Kelly (fm342) 2nd Vice-president
Alan McRae (fl334) Treasurer
Graeme Beckett (aw958) Secretary
Christopher Cope (bz787)
Michael Weiss (ft850)
Ken McCarthy (fr786)
Tom Moore (fw054)

Amy Yee (fp017)

NCF Management/Staff present:
Executive Director: Nick Ouzas


Once around the table .
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things
that might not make it to the Agenda.

  1. Confirmation of Quorum

    Quorum was confirmed.
  2. Review of the Agenda  

    No amendments to the agenda were proposed.

    MOTION: To accept agenda as circulated.
    Moved by: Peter MacKinnon (fr198)
    Seconded by: Alan McRae (fl334)
    VOTE: All in favor. 
    VOTE: Adopted

  3. Review of the Minutes of the September 26, 2013 Previous Meeting

     Motion to adopt the minutes as circulated.
    Moved by: Mike Kelly (fm342)
    Seconded by: Peter MacKinnon (fr198)
    VOTE All in favor.
    VOTE: Adopted
  4. Reports 
    1. Executive Director's Report (Nick Ouzas)

      The Executive Director circulated his report in advance of the board meeting.


      * NCF continues with a positive to budget monthly variance.   
      * Revenue above budget, expenses below budget.                                                                         
      * A further review and discussion with Bell indicated the deposit amount to be returned to NCF is $5k.
      * $3.5k QST refund received.
      * The total DSL and dial-up membership remains fairly steady.
      * Average revenue per user is increasing as more DSL subscribers move to Dry DSL.
      * The Agreement to lease has been signed although the lease is still open. NCF awaits response from the landlord.
      * The network continues to be monitored for congestion. No action is required at this time.
      * Three office computers were upgraded and that marks the final upgrades for 2013
      * Google analytics is in place monitoring NCF web traffic.
      * Open Web has just been set up which offers similar analytics.
      * The Executive Director provided a price comparison of services with other ISP's.
      * New influx of office volunteers starting, though some key volunteers on vacation.

      To accept the Executive Director's Report.
      Moved by:  Tom Moore (fw054)
      Seconded by:  Christopher Cope  (bz787)
      VOTE All in favor.
      VOTE: Adopted
  5. New Business
    1. 2014 Budget Discussion

      A draft budget for 2014 is scheduled to be tabled for the November Board meeting.
  6. Ongoing Business  
    1. NCF Anniversary Planning Update  (Nick Ouzas)

      This item was covered in the Executive Director's Report. Event planner interviews have been completed. Nick suggested the anniversary event take place in February or March.
    2. Strategic Planning Committee Update (Peter MacKinnon)

      This item will be deferred to a later meeting.
    3. Nominating Committee Update (Chris Cope)

      Chris indicated he had made a couple of inquires including a former board member and suggested the rest of the Board continue their search.
    4. Executive Director Search Committee Report

      The NCF currently has an interim executive Director. The Board moved in camera to discuss the Search Committee's report.

      MOTION: To move in camera to receive the Search Committee Report.
      Moved by:  Mike Kelly (fm342)
      Seconded by:  Peter MacKinnon (fr198)
      VOTE All in favor.
      VOTE: Adopted

      To move out of camera.
      Moved by:  Christopher Cope  (bz787)
      Seconded by: Peter MacKinnon (fr198)
      VOTE All in favor.
      VOTE: Adopted

      Whereas the NCF Board has struck a committee to search for a permanent Executive Director for the organization and whereas the search committee has recommended the appointment of Tony McNeill, therefore the Board hereby authorizes the Chair to make an offer to Mr. McNeill effective immediately for the position of Executive Director to start as soon as agreeable.
      Moved by:  Graeme Beckett (aw958)
      Seconded by: Mike Kelly (fm342)
      VOTE All in favor.
      VOTE: Adopted
  7. Announcements

  8. Date of Next Meeting

    The next regular meeting will be November 19, 2013,
    NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.

  9. Adjournment

    The meeting adjourned at 9:25 p.m.

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