National Capital FreeNet / Libertel de la Capitale nationale

NCF Board of Directors
Minutes of Meeting
March 19, 2013 


Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:12 p.m. with Gary Eikenberry as Chair and Graeme Beckett as Secretary.


Board members present:

Gary Eikenberry (aa353) President
Peter MacKinnon (fr198) 2nd Vice-president
Alan McRae (fl334) Treasurer
Graeme Beckett (aw958) Secretary
Christopher Cope (bz787)
Mike Kelly (fm342)
Amy Yee (fp017)
Michael Weiss (ft850)
Ken McCarthy (fr786)
Tom Moore (fw054)

Doug Hull (aa800) 1st Vice-president

NCF Management/Staff present:
Curtis Taylor (aa907), Executive Director

Jim Elder (aa456)

Once around the table .
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

  1. Confirmation of Quorum

    Quorum was confirmed.
  2. Review of the Agenda  

    The draft agenda was adopted with the addition of an AGM update.

    MOTION: That the agenda be adopted as amended.
    Moved by: Christopher Cope  (bz787)
    Seconded by: Ken McCarthy (fr786)
    VOTE: All in favor. 
    VOTE: Adopted

  3. Review of the Minutes of the Previous Meetings

    Adopt the minutes of the February 5, 2013 meeting as circulated.
    Moved by: Christopher Cope (bz787)
    Seconded by: Peter MacKinnon (fr198) 2nd Vice-president
    VOTE All in favor.
    VOTE: Adopted

    Adopt the minutes of the February 27, 2013 meeting as circulated.
    Moved by: Mike Kelly (fm342)
    Seconded by: Ken McCarthy (fr786)
    VOTE All in favor.
    VOTE: Adopted
  4. Ongoing Business
    1. 2013 Budget Discussion (Curtis Taylor)

      Curtis stepped through his latest draft budget which had been updated for a new revision of the DSL packaging.
    2. DSL Pricing Discussion (Curtis Taylor)

      Since our last board meeting on February 27th, the CRTC had revised pricing on a number of the fees charged by Bell to ISP's. With these changes the Executive Director recommended a revision to the DSL pricing and packaging and incorporated them into his new draft budget.

      The 2013 Budget Discussion and the DSL Pricing Discussion culminated in the following motion.

      To adopt the draft budget as circulated by the Executive Director and to adopt the DSL pricing assumptions.
      Moved by:  Christopher Cope  (bz787)
      Seconded by:  Peter MacKinnon (fr198)
      VOTE:  All in favor.
      VOTE: Adopted
    3. 2013 AGM Update (Graeme Beckett)

      With the specific deadline having now passed it was confirmed there will be no Special Motions introduced at the 2013 AGM. The board was informed that Peter MacKinnon had been appointed by the AGM chair as the Director in Charge of Proxies. It was also confirmed at the meeting that candidates were aware that bio information and candidate's web pages were to be provided for the AGM and that reports from the Executive Director, President and Treasurer will be due.

      To accept the AGM report.
      Moved by:  Christopher Cope  (bz787)
      Seconded by:  Alan McRae (fl334)
      VOTE:  All in favor.
      VOTE: Adopted
  5. New Business  
    1. There was no new business.
  6. Announcements

    Chris Cope mentioned that the the 2013 Apps4Ottawa Contest had begun with details available on the City of Ottawa's web site.
  7. Date of Next Meeting

    The next regular meeting will be April 16, 2013, NCF Offices, Suite 302 Trailhead Building.

  8. Adjournment

    The meeting adjourned at 9:23 p.m.

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