National Capital FreeNet / Libertel de la Capitale nationale

NCF Board of Directors
Minutes of Meeting
July 16, 2013 


  • Offer to lease for new office space has arrived
  • Motion of thanks to outgoing Board member Doug Hull

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:05 p.m. with Gary Eikenberry as Chair and Graeme Beckett as Secretary.


Board members present:

Gary Eikenberry (aa353) President
Mike Kelly (fm342) 2nd Vice-president
Graeme Beckett (aw958) Secretary
Christopher Cope (bz787)
Tom Moore (fw054)

Peter MacKinnon (fr198) 1st Vice-president
Alan McRae (fl334) Treasurer
Amy Yee (fp017)
Michael Weiss (ft850)
Ken McCarthy (fr786)

NCF Management/Staff present:
Executive Director: Nick Ouzas


Once around the table .
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things
that might not make it to the Agenda.

  1. Confirmation of Quorum

    Quorum was confirmed.
  2. Review of the Agenda  

    No amendments to the agenda were proposed.

    MOTION: To accept agenda as circulated.
    Moved by: Christopher Cope  (bz787)
    Seconded by: Tom Moore (fw054)
    VOTE: All in favor. 
    VOTE: Adopted

  3. Review of the Minutes of the Previous Meetings

    Minutes for June 18, 2013:

    Amend minutes to reflect change of the 1st and second Vice President.

     Motion to accept minutes as amended.
    Moved by: Christopher Cope  (bz787)
    Seconded by: Tom Moore (fw054)
    VOTE All in favor.
    VOTE: Adopted

    Minutes for July 10, 2013:

    Amend minutes to reflect the change of  1st and second Vice President and attendance correction re: Tom.

     To accept minutes as amended.
    Moved by: Mike Kelly (fm342)
    Seconded by: Christopher Cope  (bz787)
    VOTE All in favor.
    VOTE: Adopted
  4. Reports 
    1. Executive Director's Report (Nick Ouzas)

      Previous data from the weekly DSL transitions had errors. The historical data was removed and new data started June 1.  It was unclear at this time if the DSL churn chart had been affected.

      Information received from our bookkeeper suggested that the NCF may be owed 10k rather than 5k in regards to our deposit held by Bell that dates to the initiation of our wholesale DSL service switch to them.

      * DSL numbers are down slightly from a peak in June.
      * Network congestion remains improved due to reduced summer load.
      *Dial up: as expected membership continues to drop.
      Email usage continues to drop as members utilize integrated social media services such as what Google and Microsoft offer.    

      To accept the Executive Director's Report.
      Moved by:  Tom Moore (fw054)
      Seconded by:  Christopher Cope  (bz787)
      VOTE All in favor.
      VOTE: Adopted
  5. Ongoing Business
    1. Office Search Update  (Nick Ouzas)

      The offer to lease for the Richmond Road location arrived. The landlord was looking for a five year lease however the Board suggested Nick request the terms of a three year lease. Nick explained that under the terms of the 5 year lease, should the NCF break the lease after 3 years the monthly rent would be at the 5 year rate however the NCF  would cover the costs of the renovations . The board asked Nick to further investigate the amortization costs of those renovations upon early departure. Chris offered to review the lease.
    2. NCF Anniversary Planning Update  (Nick Ouzas)

      Nick now has Amy's anniversary package. There was no further update from Nick as his primary priority at this time is the NCF Office transition. The Board had further discussions on the possibility of utilizing an event planner either paid or volunteer, dates and whether to scale back plans. It was suggested Nick contact the membership requesting volunteer assistance.  
    3. Strategic Planning Committee Update

      Discussion on the next Strategic Planning Committee was deferred to a later meeting in the fall.
  6. New Business  
    1. Announcement of Board Member Resignation and Motion of Thanks (Gary Eikenberry)

      MOTION: Of thanks to Doug for his contributions. He will be missed!
      Moved by:   Christopher Cope  (bz787)
      Seconded by:  Graeme Beckett (aw958)
      VOTE All in favor.
      VOTE: Adopted
    2. Board Vacancy (Gary Eikenberry)

      Amongst the discussion, Gary noted that in addition to the vacancy left by Doug, Amy will be unable to attend several meetings.
    3. Fundraiser (Graeme Beckett)

      Towards the end of the meeting, Graeme suggested we add an additional item to the agenda, a fundraiser. The idea of the fundraiser is to recoup costs incurred by the office move and to cover the cost of replacing old and weary furnishings and also the costs incurred updating office equipment and the older office computers. There was agreement on this item and Nick would look further into it.
  7. Announcements

    There were no announcements.
  8. Date of Next Meeting

    The next regular meeting will be September 24, 2013 with the location to be announced.

  9. Adjournment

    The meeting adjourned at 8:50 p.m.

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