NCF Board of Directors
Minutes of Special Meeting
February 27, 2013
KPMG Review Engagement Report and Financial Statements
accepted by Board
Nominations Committee recommends five candidates
Minutes of a meeting of the Board of Directors
The teleconference meeting arranged to accommodate the 2013
AGM was called to order at 7:03 p.m. with Gary Eikenberry as
Chair and Graeme Beckett as Secretary.
Board members present:
Gary Eikenberry (aa353) President
Peter MacKinnon (fr198) 2nd Vice-president
Alan McRae (fl334) Treasurer
Graeme Beckett (aw958) Secretary
Mike Kelly (fm342)
Ken McCarthy (fr786)
Tom Moore (fw054)
Regrets: Christopher Cope (bz787) Amy
Yee (fp017) Michael Weiss (ft850) Doug
Hull (aa800) 1st Vice-president
NCF Management/Staff present:
Curtis Taylor (aa907), Executive Director
Once around the table .
A quick introduction of the attendees of the teleconference.
Confirmation of Quorum
Quorum was confirmed.
Review of the Agenda
MOTION: That the agenda be accepted as read by the
Moved by: Peter MacKinnon (fr198)
Seconded by: Tom Moore (fw054)
VOTE: All in favor.
Fiscal Year 2012: KPMG Financial Report and
The KPMG Review Engagement Report and Financial
Statements had been circulated in advance of the meeting.
Comments and questions were minimal and it was noted that Peter
MacKinnon was quite complimentary of the enhanced fiscal
documents which were a required as a result of the upcoming
changes for transition to the new Canada Not-for-profit
Corporations Act (NFP Act).
There was a question about what constituted the additions to
capital assets and this was explained to be primarily the new
Cisco router and the associated software licenses for the
number of seats.
Peter MacKinnon asked if Board Member's contributed time might
be considered as "Contributed Services". There was discussion
on whether this was eligible and it was decided that this is
something that could be investigated at a later date. Alan
McRae gave an example about "in kind" donations as a possible
benefit of "contributed services".
MOTION: To accept KPMG Review Engagement Report and
Financial Statements as presented and move them forward to the
Moved by: Alan McRae (fl334)
Seconded by: Peter MacKinnon (fr198)
VOTE All in favor.
Nominations Committee Report
The Nominations committee has recommended a slate of five
proven candidates for this year's AGM.
MOTION: That the Board authorize the Nominations
Committee to nominate Gary Eikenberry, Christopher Cope, Alan
McRae, Mike Kelly and Tom Moore to run for the Board of the
National Capital FreeNet and be recommended by the Board at
the 2013 AGM.
Moved by: Graeme Beckett (aw958)
Seconded by: Ken McCarthy (fr786)
VOTE All in favor.
There were no announcements.
Date of Next Meeting
The next meeting will be March 19, 2013, NCF Offices,
Suite 302 Trailhead Building.
The meeting adjourned at 7:34 p.m.
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