National Capital FreeNet / Libertel de la Capitale nationale

NCF Board of Directors
Minutes of Special Meeting
February 27, 2013 


Minutes of a meeting of the Board of Directors

The teleconference meeting arranged to accommodate the 2013 AGM was called to order at 7:03 p.m. with Gary Eikenberry as Chair and Graeme Beckett as Secretary.


Board members present:

Gary Eikenberry (aa353) President
Peter MacKinnon (fr198) 2nd Vice-president
Alan McRae (fl334) Treasurer
Graeme Beckett (aw958) Secretary
Mike Kelly (fm342)
Ken McCarthy (fr786)
Tom Moore (fw054)

Christopher Cope (bz787)
Amy Yee (fp017)
Michael Weiss (ft850)
Doug Hull (aa800) 1st Vice-president

NCF Management/Staff present:
Curtis Taylor (aa907), Executive Director


Once around the table .
A quick introduction of the attendees of the teleconference.

  1. Confirmation of Quorum

    Quorum was confirmed.
  2. Review of the Agenda  

    MOTION: That the agenda be accepted as read by the Chair.
    Moved by: Peter MacKinnon (fr198)
    Seconded by: Tom Moore (fw054)
    VOTE: All in favor. 
    VOTE: Adopted

  3. Fiscal Year 2012: KPMG Financial Report and Statements

    The KPMG Review Engagement Report and Financial Statements had been circulated in advance of the meeting. Comments and questions were minimal and it was noted that Peter MacKinnon was quite complimentary of the enhanced fiscal documents which were a required as a result of the upcoming changes for transition to the new Canada Not-for-profit Corporations Act (NFP Act).

    There was a question about what constituted the additions to capital assets and this was explained to be primarily the new Cisco router and the associated software licenses for the number of seats.

    Peter MacKinnon asked if Board Member's contributed time might be considered as "Contributed Services". There was discussion on whether this was eligible and it was decided that this is something that could be investigated at a later date. Alan McRae gave an example about "in kind" donations as a possible benefit of "contributed services".

    MOTION: To accept KPMG Review Engagement Report and Financial Statements as presented and move them forward to the AGM.
    Moved by: Alan McRae (fl334)
    Seconded by: Peter MacKinnon (fr198)
    VOTE All in favor.
    VOTE: Adopted
  4. Nominations Committee Report  

    The Nominations committee has recommended a slate of five proven candidates for this year's AGM.

    MOTION: That the Board authorize the Nominations Committee to nominate Gary Eikenberry, Christopher Cope, Alan McRae, Mike Kelly and Tom Moore to run for the Board of the National Capital FreeNet and be recommended by the Board at the 2013 AGM.
    Moved by: Graeme Beckett (aw958)
    Seconded by: Ken McCarthy (fr786)
    VOTE All in favor.
    VOTE: Adopted


  5. Announcements

    There were no announcements.
  6. Date of Next Meeting

    The next meeting will be March 19, 2013, NCF Offices, Suite 302 Trailhead Building.

  7. Adjournment

    The meeting adjourned at 7:34 p.m.

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