National Capital FreeNet / Libertel de la Capitale nationale

NCF Board of Directors
Minutes of Meeting
October 23, 2012 


Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:00 p.m. with Gary Eikenberry as Chair and Tom Moore as acting Secretary.


Board members present:

Gary Eikenberry (aa353) President
Christopher Cope (bz787)
Mike Kelly (fm342)
Peter MacKinnon (fr198) 2nd Vice-president
Ken McCarthy (fr786)
Tom Moore (fw054)

Amy Yee (fp017)
Michael Weiss (ft850)
Doug Hull (aa800) 1st Vice-president
Graeme Beckett (aw958) Secretary
Alan McRae (fl334) Treasurer

NCF Management/Staff present:
Curtis Taylor (aa907), Executive Director

Jim Elder

Once around the table .
Since this was the first meeting attended by the new ED, Curtis Taylor, each of the attendees introduced themselves and provided a bit of background.

Mike Kelly stated the New Legislation Committee has been reviewing the new non-profit regulations and NCF documents and that at this point the review is ongoing and there is nothing to report.

In the absence of Secretary Graeme Beckett Tom Moore agreed to serve as acting Secretary

  1. Confirmation of Quorum

    Quorum was confirmed.
  2. Review of the Agenda  

    Gary requested that the following item be added to the agenda under New Business:
    7 c. Establishing a Nominations Committee

    Chris requested the following item be added to the agenda under New Business:
    7 d. Carleton University Job Assistance Program

    The draft agenda was adopted with the 2 additional items.

    MOTION: That the agenda be adopted as modified.
    Moved by: Chris Cope (bz787)
    Seconded by: Peter MacKinnon (fr198)
    VOTE: All in favor. 
    VOTE: Adopted

  3. Review of the Minutes of the Previous Meetings

    Meeting of September 18
    The following corrections were noted:
    The following name should be added to the Regrets list
    Tom Moore (fw054)
    Item 4b:
    The following names should be added to the Attendees of the August 8th Executive Committee:
    Peter MacKinnon (fr198)
    Alan McRae (fl334)

    MOTION: Adopt the minutes of the September 18, 2012 meeting as corrected.
    Moved by: Peter MacKinnon (fr198)
    Seconded by: Chris Cope (bz787)
    VOTE All in favor.
    VOTE: Adopted

    Meeting of September 23
    Adopt the minutes of the September 23, 2012 meeting as circulated.
    Moved by: Mike Kelly (fm342)
    Seconded by: Peter MacKinnon (fr198)
    VOTE All in favor.
    VOTE: Adopted
  4. Reports 
    1. Report of the Executive Director (Curtis Taylor)

      The Executive Director presented his report including financial results for September. Note that the ED has only been on the job for the last 10 days.

      To receive the Executive Director's Report.
      Moved by:  Chris Cope (bz787)
      Seconded by: Peter MacKinnon (fr198)
      VOTE: All in favor. 
      VOTE: Received
    2. Strategic Planning Committee Report (Peter MacKinnon)

      Peter had nothing to report at this point.
  5. Ongoing Business
    1. CCTS Resolution Update (Curtis Taylor)

      The issue was resolved in the client’s favour. Curtis noted that the resolution points to a need for clarification in our terms of service and improvement in our communication with users requiring service. Although the complaint in the case related to unexpected Bell DMC charges and we needed to make responsibilities for these clearer, he also noted some need for improvements to the quality of customer service overall.
    2. NCF's 20th Anniversary Planning (Curtis Taylor)

      Curtis has discussed plans with the volunteer. Chris offered to help Curtis in arranging for the participation of city politicians and use of city facilities for the anniversary celebration.
  6. New Business  
    1. 2013 Budget

      This will be provided next month. 
    2. Banking Resolution (Gary Eikenberry)

      MOTION: To appoint the signing officers for the NCF to be any two of President Gary Eikenberry, Treasurer Alan McRae, First Vice President Doug Hull and Second Vice President Peter MacKinnon and the current Executive Director Curtis Taylor.
      Moved by: Chris Cope (bz787)
      Seconded by: Ken McCarthy (fr786)
      Vote: All in favour
      Vote: Carried
    3. Nomination Committee Discussions

      There are five positions up for renewal. All but one of the incumbents have confirmed they will stand for re-election. One director, our treasurer, Alan MacRae, has indicated that work commitments may prevent him from returning. In case Alan does not return we will need a nominating committee

      MOTION: To appoint Ken McCarthy Chair of the 2013 Nominating Committee.
      Moved by: Peter MacKinnon (fr198)
      Seconded by: Chris Cope (bz787)
      Vote: All in favour
      Vote: Carried
    4. Carleton University Job Assistance Program (Chris Cope)

      Chris reported on a new Carleton program that helps students find jobs. The program provides a 50% salary subsidy (up to $10K for 6 months) to an employer hiring a student from the program. One or two could be hired either sequentially or in parallel
  7. Announcements

    The annual Christmas dinner will be held on 11 December 2012. Gary will contact Director, Amy Yee to ask if she would be willing to reprise her organizer role from last year in light of how enthusiastically last year's event was received.
  8. Date of Next Meeting

    The next regular meeting will be November 20, 2012, NCF Offices, Suite 302 Trailhead Building.

  9. Adjournment

    The meeting adjourned at 9:30 p.m.

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