National Capital FreeNet / Libertel de la Capitale nationale

NCF Board of Directors
Minutes of Meeting
November 20, 2012 


Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:03 p.m. with Gary Eikenberry as Chair and Graeme Beckett as Secretary.


Board members present:

Gary Eikenberry (aa353) President
Doug Hull (aa800) 1st Vice-president
Peter MacKinnon (fr198) 2nd Vice-president
Graeme Beckett (aw958) Secretary
Alan McRae (fl334) Treasurer
Amy Yee (fp017)
Tom Moore (fw054)
Michael Weiss (ft850)

Christopher Cope (bz787)
Ken McCarthy (fr786)
Mike Kelly (fm342)

NCF Management/Staff present:
Curtis Taylor (aa907), Executive Director

Jim Elder

Once around the table .
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

  1. Confirmation of Quorum

    Quorum was confirmed.
  2. Review of the Agenda  

    The draft agenda was adopted as presented.

    MOTION: That the agenda be adopted.
    Moved by: Alan McRae (fl334)
    Seconded by: Doug Hull (aa800)
    VOTE: All in favor. 
    VOTE: Adopted

  3. Review of the Minutes of the Previous Meeting

    Adopt the minutes of the November 16, 2012 meeting as circulated.
    Moved by: Peter MacKinnon (fr198)
    Seconded by: Tom Moore (fw054)
    VOTE All in favor.
    VOTE: Adopted
  4. Reports 
    1. Report of the Executive Director (Curtis Taylor)

      The Executive Director presented his report including financial results for November.

      Of Note:
      - The Telus contract for the PRI is up for renewal in June.
      - We are due an 8k refund from Bell from the DSL transition overpayment.
      - DSL transition deposit of 5k returned in October with 15k to be returned at a later date.
      - Continued trend of decreased dial-up and increased DSL membership.

      To receive the Executive Director's Report.
      Moved by:  Michael Weiss (ft850)
      Seconded by: Peter MacKinnon (fr198)
      VOTE: All in favor. 
      VOTE: Received
  5. Ongoing Business
    1. NCF's 20th Anniversary Planning

      The Executive Director requested a committee for guidance.

      MOTION: To appoint Amy Yee as Chair of the Anniversary Planning Committee
      Moved by:  Graeme Beckett (aw958)
      Seconded by: Doug Hull (aa800)
      VOTE: All in favor. 
      VOTE: Received
    2. Year End Dinner Update

      The Year End dinner will take place on December 11 at the Koreana restaurant. Chris Cope volunteered to email invitations.
  6. New Business  
    1. 2013 Budget

      Curtis provided the Board with a draft budget for 2013. With reduced usage the number of PRI for dial-up would be dropped in June from five to three. The NCF also needs to restructure the pricing and packaging of the DSL service and roll out additional higher speed packages. As further discussion on the budget ensued it became apparent that it would be very helpful for the Executive Director if the Board of Directors could provide an updated vision for the NCF. It was decided that a meeting focused on visioning would take place on Sunday December 9, at 9 am. Curtis will then provide an updated budget for the January board meeting.
  7. Announcements

    There were no announcements.
  8. Date of Next Meeting

    The next regular meeting will be January 22, 2013, NCF Offices, Suite 302 Trailhead Building.

  9. Adjournment

    The meeting adjourned at 9:50 p.m.

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