NCF Board of Directors
Minutes of Meeting
March 23, 2010

SOME HIGHLIGHTS

• 2009 Audit Review Approved by Board

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:15 p.m. with Gary Eikenberry as Chair and Graeme Beckett as Secretary.

1. INTRODUCTIONS

   Board members present:
   Gary Eikenberry (aa353) 1st Vice-president
   Graeme Beckett (aw958) Secretary
   Amy Yee (fp017) <attended via teleconference>
   Don Francis (ba990)
   Jim Nubel (fm776)

   Regrets:
   Christopher Cope (bz787), President/chair
   Alan McRae (fl334) Treasurer
   Mark Mielke (al278)
   Peter McKinnon (fr198)
   Doug Hull (aa800)
   

   NCF Management/Staff present:
   Rowland Few (fp085), Executive Director
   
   Guests present:
   Mike Kelly (fm342)

   Once around the table . . .
   Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

2. CONFIRMATION OF QUORUM
   

   Quorum was confirmed.
   
   

3. REVIEW OF THE AGENDA
   
   (see draft agenda)

   In order to streamline the meeting, the minutes of the three previous board meetings will be added to the agenda of the April 20, 2010 board meeting. 

   MOTION: The review of the minutes of the past three meetings be dropped from the agenda and added to the April board meeting.
   Moved by: Graeme Beckett (aw958) 
   Seconded by: Don Francis (ba990)
   VOTE: All in favor. 
   VOTE: Carried.

4. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETINGS
   
   Moved to the agenda of the regular April board meeting
   
   
5. ONGOING BUSINESS
   
   
   1.  2010 AGM Update (Graeme Beckett)
      
      The AGM process is moving forward without issue. The 2010 AGM website is up to date with the nominations posted in the AGM nominations group, the candidates statements online, the ED and Treasurer's Report online,  with just the Report from the President still due. The KPMG Report will be posted to the AGM after it has been approved by the board. To date no proxy votes had been received with the period for proxy voting ending at midnight.
      
      MOTION: To receive the AGM report update.
      Moved by: Jim Nubel (fm776)
      Seconded by:  Don Francis (ba990)
      VOTE: All in favor. 
      VOTE: Carried.
      
      
   2. 2009 Audit Review (Rowland Few)
      
      The Executive Director circulated the KPMG Audit Review in advance of the board meeting.  With the Treasurer out of the country the Executive Director, Rowland Few presented the Audit review and answered questions as he stepped through the review.  
      
      Chris Cope along with the Executive Director attended the Audit Review Meeting with KPMG. Chris circulated to the Board mail alias a note to be presented at the board meeting and to be recorded within the meeting minutes: "I have reviewed the Financial Report from KPMG presenting NCF's financial position for the year ending December 31, 2009 and find the statements to be in order and that I approve their adoption." Chris also circulated to the Board mail alias his notes regarding the standard "in camera" meeting with KPMG.
      
      MOTION: To accept KPMG Audit Report as presented and move it forward to the AGM.
      Moved by: Jim Nubel (fm776)
      Seconded by: Don Francis (ba990)
      VOTE: All in favor. 
      VOTE: Carried.
      
      
6. REPORTS
   
   None 
   
   
7. NEW BUSINESS
   

   None
   
   

8. ANNOUNCEMENTS
   
   None
   
   
9. NEXT MEETING

   Regular board meetings resume April 20, 2010, at 7 p.m.
   Suite 302, Trailhead Building
   1960 Scott Street

10. ADJOURNMENT

    The meeting adjourned at 7:40 p.m.