NCF Board of Directors
Minutes of Meeting
March 3, 2009

SOME HIGHLIGHTS

• 2009 budget approved 
• 2008 financial statements presented

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:05 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary.

1. INTRODUCTIONS

   Board members present:
   Alan McRae (fl334) Treasurer
   Christopher Cope (bz787), President/chair
   Graeme Beckett (aw958) Secretary
   Doug Hull (aa800)  
   Mark Mielke (al278)  
   Jim Nubel (fm776)
   Gary Eikenberry (aa353)
   Amy Yee (fp017)

   Regrets:
   Don Francis (ba990)

   NCF Management/Staff present:
   Rowland Few (fp085), Executive Director

   Guests
   Adam Hunt (fn352)
   Peter MacKinnon (fr198)

   Once around the table . . .
   Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

2. CONFIRMATION OF QUORUM
   

   Quorum was confirmed.
   

3. REVIEW OF THE AGENDA
   (see draft agenda)

   The agenda was adopted as presented in these minutes.

   MOTION: That the revised agenda be adopted.
   Moved by: Graeme Beckett (aw958)
   Seconded by: Gary Eikenberry (aa353)
   VOTE: All in favor. 
   VOTE: Carried.

4. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING
   (see minutes of prior month) 

   MOTION: Accept the minutes of the October 2008 meeting as presented.
   Moved by: Jim Nubel (fm776)
   Seconded by: Alan McRae (fl334) 
   VOTE: All in favor. 
   VOTE: Carried.
   

5. ONGOING BUSINESS
   
   
   1. 2008 Audit (Rowland Few, Alan McRae)
      
      Report from the Auditor (KPMG)
      
      MOTION: To accept the financial statements as presented by the auditor subject to minor wording revision.
      Moved by: Alan McRae (fl334) Treasurer
      Seconded by: Jim Nubel (fm776)
      VOTE: All in favor. 
      VOTE: Carried 
      
      
   2. 2009 Budget (Rowland Few, Alan McRae)
      
      The Executive Director presented the proposed 2009 NCF budget. 
      - The 2009 budget will be very similar to 2008
      - Additional 250 DSL subscribers by end of year
      - Donations expected to drop by 15%
      - Purchase of systems hardware expected to be about 10k
      - Advertising budget 5k
      - Projected deficit of 13,653
      
      MOTION: To approve the 2009 budget.
      Moved by: Doug Hull (aa800)
      Seconded by: Amy Yee (fp017)
      VOTE: All in favor. 
      VOTE: Carried.
      
      
      
6. REPORTS
   
   
   1. Nominations Committee Report (Chris Cope) 
      
      The nominations committee discussed several potential candidates.
      
      
   2. Discussion with candidates
      
      An informal discussion with the candidates!
      
      MOTION: To move "in camera".
      Moved by: Jim Nubel (fm776)
      Seconded by: Gary Eikenberry (aa353)
      VOTE: All in favor. 
      VOTE: Carried.
      
      MOTION: To move out of camera.
      Moved by: Mark Mielke (al278) 
      Seconded by: Amy Yee (fp017)
      VOTE: All in favor. 
      VOTE: Carried.

      MOTION: The Nominations Committee with the support of the Board, nominates Graeme Beckett, Mark Mielke, Peter MacKinnon, Adam Hunt and will continue their quest to locate new candidates.
      Moved by: Gary Eikenberry (aa353)
      Seconded by: Jim Nubel (fm776)
      VOTE: All in favor. 
      VOTE: Carried

   3. 2009 AGM update (Jim Nubel)
      
      The report from the auditor arrived just in time for our board meeting thus the alternative dates that had been arranged for the NCF Annual General Meeting were no longer required.
      
      
7. NEW BUSINESS

   None

8. ANNOUNCEMENTS
   
   None
   
   
9. NEXT MEETING

   April 21, 2009, at 7 p.m.
   Suite 302, Trailhead Building
   1960 Scott Street

10. ADJOURNMENT

    The meeting adjourned at 9:40 p.m.