National Capital FreeNet / Libertel de la Capitale nationale

NCF Board of Directors
Minutes of Meeting
June 21 2005


Minutes of a meeting of the Board of Directors

Held on June 21 2005 at 7:00 pm
Board Room, Main Branch,
Ottawa Public Library

The meeting was called to order at 7.15 p.m. with Chris Cope as Chair and Michael Mei as Secretary (acting).


    Board members present:
    Christopher Cope (bz787), President/chair
    Michael Mei (bi195)
    Mark Mielke (al278)
    Graeme Beckett (aw958)
    Shing Kwong Lee (ez191)
    Gary Eikenberry (aa353), 1st Vice-president
    Mary Anne Dugmore (er983)
    Elaine Condos (ff377)
    Don Francis (ba990)

    Tony McNeill (ff231)

    NCF Management/Staff present:
    Michael Fletcher (fe710), Treasurer
    John Selwyn (es347), Executive Director

    Jim Elder(aa456)
    Theresa Jobateh (co848)
    Dwight Williams (ad696)

    Once around the table . . .
    Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

    (see draft agenda)

    MOTION: Remove item 3. "Review of the minutes of the previous meeting&quot. Revise item 7 a. "Election of Officers" as item 7 b. Add item 7 a. "Tribute to Sandy Campbell&quot. Otherwise adopt the agenda as published.
    Moved by: Don Francis (ba990)
    Seconded by: Mary Anne Dugmore (er983)
    VOTE: All in favour


    1. Executive Director's Report (John Selwyn)
      (see accompanying report)

      Highlights of the Executive Director's report include:

      • Cash flow was positive in May. Cash reserves are in the low $30,000 range and not expected to drop significantly during the lean summer months
      • An application was made to the City of Ottawa's Community Projects Fund for $20,000 as discussed at the previous board meeting.
      • The city of Ottawa's SEDTAP program provides seed funding for projects connecting technology to communities. They will accept proposals in September. SEDTAP grants are in the $1,000 to $3,000 range.
      • The NCF help desk telephone number has changed to 520-5777. Help is now available in English and French.
      • Investigation has revealed that it is not possible for an organization to both be not-for-profit and a coop. There are undesirable tax issues associated with being a coop. Therefore the NCF will remain organized as it is today.

      MOTION: That the Executive Director's report be received.
      Moved by: Graeme Beckett (aw958)
      Seconded by: Gary Eikenberry (aa353)
      VOTE: All in favour

      MOTION: That the board endorse the Executive Director's strategy to proceed with plans to offer DSL service at not-for-profit rates and establish the NCF access assistance fund.
      Moved by: Mark Mielke (al278)
      Seconded by: Mary Anne Dugmore (er983)
      VOTE: All in favour

    2. Treasurer's Report and Financial Statement(see financial statements for prior month)

      MOTION: That the Financial Statement for May be accepted.
      Moved by: Gary Eikenberry (aa353)
      Seconded by: Shing Kwong Lee (ez191)
      VOTE: All in favor

    1. Tribute to Sandy Campbell

      Sandy Campbell, NCF's secretary, passed away on Friday June 17, 2005. Sandy helped the NCF through difficult times by leading the board to establish a governance framework and playing a key role on Executive Director search committees. Sandy's knowledge, experience, and wit will be missed by the NCF board.

    2. Election of Officers

      MOTION: That Michael Fletcher be elected as NCF's Treasurer.
      Moved by: Gary Eikenberry (aa353)
      Seconded by: Elaine Condos (ff377)
      VOTE: All in favor

      MOTION: That Michael Mei be elected as NCF's Secretary.
      Moved by: Gary Eikenberry (aa353)
      Seconded by: Shing Kwong Lee (ez191)
      VOTE: All in favor

      MOTION: That Christopher Cope be elected as NCF's President/chair.
      Moved by: Mark Mielke (al278)
      Seconded by: Mary Anne Dugmore (er983)
      VOTE: All in favor

      MOTION: That Mary Anne Dugmore be elected as NCF's 1st Vice-President.
      Moved by: Michael Mei (bi195)
      Seconded by: Shing Kwong Lee (ez191)
      VOTE: All in favor

      MOTION: That Gary Eikenberry be elected as NCF's 2nd Vice-President.
      Moved by: Mary Anne Dugmore (er983)
      Seconded by: Mark Mielke (al278)
      VOTE: All in favor


    August 23, 2005 at 7 p.m.
    Board Room, Main Branch
    Ottawa Public Library


    The meeting adjourned at 9.35 p.m.