The meeting was called to order at 7.05 p.m. with Chris Cope as Chair and Sandy Campbell as Secretary.
Board members present:
Christopher Cope (bz787), President/chair
Sandy Campbell (dt820), Secretary
Mark Mielke (al278)
Graeme Beckett (aw958)
Mary Anne Dugmore (er983)
Michael Mei (bi195)
Don Francis (ba990)
John Hennessey (ev776)
Michael Williamson (cm234)
Gary Eikenberry (aa353), 1st Vice-president
Shing Kwong Lee (ez191)
NCF Management/Staff present:
John Selwyn (es347), Executive Director
Once around the table . . .
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.
MOTION: That minutes be approved as published
Moved by: Sandy Campbell
Seconded by: Mary Anne Dugmore
VOTE: All in favor
MOTION: That the agenda be adopted as published.
Moved by: Mary Anne Dugmore
Seconded by: Michael Mei
VOTE: All in favor
The ED updated the Board on the "universal participation" system begun last September, which calls on all members to participate in the operation of NCF through volunteer effort or cash contribution, based on the services they use. All members are expected to particpate in some manner, unless excused due to exigent financial circumstances. The system is expected to bolster volunteer-help capabilities and the basic funding necessary to maintain and grow the NCF. Initial response from membership was generally positive, but it was still too early to measure the overall effect.
President Chris Cope reported for Chair Eikenberry, absent because of illness. The committee endorsed the recommendation of the Executive Director that there be a temporary freeze on planning for 2005, until various current initiatives take full effect, e.g. the promising affiliation with the Ottawa Public Library, originally slated for trial in November, has fallen behind schedule.
Chair Chris Cope reported the committee was arranging interviews with five candidates who responded to job description posted online for the position of volunteer Treasurer. The committee should be able to make a reccommendation to the next meeting of the Board.
It was agreed following discussion that Financial Reports would be more meaningful if they covered a three-month period.
It was agreed that an item would be placed on the Agenda of the January 2005 Board meeting to discuss the frequency of Board meetings.
December 21, 2004 at 7 p.m.
Time and place to be announced
The meeting adjourned at 9.28 p.m.