MINUTES OF THE NATIONAL CAPITAL FREENET BOARD MEETING 16 July 1996 held at the St. Laurent Public Library The following board members were in attendance: Jeff Bossert, au025 Julie Chahal, 2nd Vice President, ab161 Jessica Cohen, aa724 Nadia Diakun-Thibault, ab341 Rosaleen Dickson, ac174 Jim Elder, aa456 Chris Hawley, ah654 Rebecca Last, as006 Natalie Munro, aa966 Andrew Patrick, 1st Vice President, aa118 Dave Sutherland, President, aa001 (Chair) Richard Taylor, Secretary, aa333 Absent: Yvonne Dionne, ao594 NCF Staff Present: Lisa Donnelly, Executive Director, am412 NCF volunteers/members present: David Jones, Jean-Yves Fortin, Elat Lerner, Michael Mason, Alana Boltwood, Andre Ouellette, Andrea Kujala. Lisa Donnelly took members on a tour of the St. Laurent library and the proposed site for the NCF/OPL Resource Centre prior to the meeting. Dave Sutherland called the meeting to order shortly after 7:00 p.m. 1. INTRODUCTIONS 2. APPROVAL OF THE MINUTES OF THE MEETING OF 18 JUNE 1996. Lisa Donnelly noted that in the questions and answers following the operations report, the answer to whether the racks for the modems were completed was "no", not "yes" as stated in the minutes. Moved by Andrew Patrick, seconded by Chris Hawley that the minutes be approved. VOTE: FOR: Jeff Bossert, au025 Julie Chahal, 2nd Vice President, ab161 Jessica Cohen, aa724 Rosaleen Dickson, ac174 Jim Elder, aa456 Chris Hawley, ah654 Rebecca Last, as006 Natalie Munro, aa966 Andrew Patrick, 1st Vice President, aa118 Dave Sutherland, President, aa001 (Chair) Richard Taylor, Secretary, aa333 ABSTAIN: Nadia Diakun-Thibault, ab341 Absent: Yvonne Dionne, ao594 3. REVIEW OF THE AGENDA Item 5 (a) concerning the policy on binaries was removed by the chair. Nadia Diakun-Thibault asked that corporate and group accounts be added under New Business. Item 6 (c) - Fundraising Update was not available and was replaced by a report on FreePlan status. 4. FINANCIAL REPORT Jeff Bossert distributed hard copies of his financial report to those who had not had an opportunity to see it online. It was noted that revenues are down to about 50 percent of budget projections and there will be cash flow problems in September if the NCF continues to draw down its cash reserves at the present rate. Various means of increasing revenues and reducing costs wree discussed. 5. NEW BUSINESS Corporate or group accounts for Information Providers - Nadia Diakun- Thibault and Lisa Donnelly will prepare a report for the next meeting. Jessica Cohen noted that teachers have also requested group accounts for school classes (see 1994 AGM motion). 6. REPORTS a) Francophone Committee - Rosaleen Dickson reported that the last meeting was poorly attended and no decisions were taken. b) FreePlan status - (Report now posted with these minutes.) FreePlan is in alpha testing mode now. Roy Hooper will e-mail additional information to Board members. c) Operations Update - Lisa Donnelly distributed copies of her report to members of the Board. (Now posted with these minutes.) A new Public Relations task force has been created. Angela Lukach, the new Development Officer, will begin on Monday, July 23. Lisa plans to set up a work area in the office at Carleton so that two people can be accommodated. Lisa hopes to work in the Carleton office three days a week beginning August 1 as well as providing space for Angela to work full time in the office. Q: When will there be a public access terminal in Oxford on the Rideau? A: We need someone to spearhead the project - solicit donations of a modem etc. and make arrangements with the local library for space. Q: When will the new router be installed? A: Probably in August. Auction Committee Meeting - July 24 7. NEXT MEETING - Tuesday 27 August - St. Laurent Public Library 8. IN CAMERA - SELECTION OF REPLACEMENT BOARD MEMBERS The nomination committee reported to the Board. Andre Vellino, an386, and Jean Wilmot, aa145, were selected to fill the two vacancies on the Board.