February Operations Report Thursday, 15 January 1996 By Lisa K. Donnelly (am412), NCF Executive Director 1. NCF Six-month Work Plan ~~~~~~~~~~~~~~~~~~~~~~~~~~ To achieve the 1996 strategy we will need a tight work plan for staff and volunteers. I now have a rough draft of work that needs to be accomplished over the next six months. These short-term plans are broken into goals for each organizational division per month (please see NCF 1996 Organizational Structure for division details). Staff will be meeting to refine this the week of the Board meeting. We will be cross referencing linked tasks and testing the feasibility of the time-line. Once this is done we will be posting this for volunteer and Board input and refinement. This work plan will be used for monitoring, evaluation and reporting on the 1996 strategy as well as staff and volunteer performance. 2. Purchases and Equipment Update ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ The purchases for the last quarter of 1995 and the first quarter of 1996 are pending additional work in the Carleton machine room. Space and configuration issues must be worked out by Carleton staff prior to adding a new terminal server and the thirty-two new modems and lines. Dave Sutherland (aa001) and John Stewart (aa104) will be tackling this and will let us know when all is ready. At that time we will order the equipment and lines required for the expansion. In the meantime, John is still unable to complete the full installation of the new NCF news-server due to his work demands. We now have Roy on campus to help and hopefully the server and the new router will be installed fully by the end of the month. 3. Annual Reports are Ready ~~~~~~~~~~~~~~~~~~~~~~~~~~~ Type "go agm" and chose item 8. "Annual Reports" to view NCF staff and volunteer reports for 1995. Most of the staff reports are still pending. 4. Review of NCF Committee and Task Force Mandates ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ The staff will be working with committee and task force leaders to complete recommended mandates for 1996. We will be using a modified format for a United Way committee set-up sheet. We hope to have all these ready and posted in the appropriate on-line work areas by 1 March. The Board may chose to review the committee set-up sheets at any time and make modifications for 1996. 5. NCF System Administrator Now Working from Dunton Tower 1409 ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Roy Hooper (ad016) has completed setting up a work space in our auxiliary room in Dunton Tower at Carleton University. In addition, we have installed a small meeting table in the space for staff and volunteer activity. 6. New Volunteer Information Provider Administrator ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Don McCallum (aa515) has been training with our current IP Administrator, Pat Drummond (aa995) and has now taken over the task completely. This is a large task at NCF and we are very appreciative to Don for taking this on. Pat will go back to her earlier role of Menu Administrator with Matthew Darwin (aa673). The IP, Menu and SIG Administrators are all part of the Information Management Task Force. 7. New Volunteer Help Desk and Documentation Chair ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Noreen Dertinger (aa937) has formally taken over the role of chairing and coordinating the NCF Help Desk and Documentation task force. Noreen had been using NCF for a long time and has been answering questions in ncf.admin for many months. 8. Operational Indicators Report for March ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ A brief status report on NCF operational indicators and other related figures will be presented to the Board in March by the Executive Director. -- Lisa K. Donnelly, Executive Director * National Capital FreeNet/Libertel de la Capitale nationale * Telecommunities Canada, Board of Directors (613) 241-9554 voice & fax (613) 241-2477