From Jessica Cohen: [sidenote: I don't know if this requires a motion, but if it does than "I move that the following procedure" be adopted for use in all future AGMs". Most of this is just procedure-outlining for the members, the last part (2c) deals with "how the board will accept motions", and outlines the method I recommend. I tried to keep this procedure short, if anyone wants some elaboration on the logic of this section they should feel free to email me] AGM Procedure for accepting motions from the floor ---------------------------------------------- 1) Deadline for motions from the floor 2) Motions appropriate for an AGM a) Proper format of motions b) What kind of motions are appropriate c) How the board will proceed with these motions 1) Deadline for motions from the floor: Members who wish to raise motions at the Annual General Meeting must present the fully-documented motions to the Board of Directors at least seven(7) days before the Board meeting held the month before the AGM at the absolute latest. (for example: If the AGM starts on February 24, all AGM motions must be submitted to the Board seven days before the January board meeting) Motions to be considered must be a) submitted to the secretary of the Board for inclusion in the agenda and b) posted to the AGM newsgroup or to the Board newsgroup if there is no AGM newsgroup. 2a) Proper format of motions All motions must have a mover and seconder, should be written out precisely (eg. I move that x, y & z be the last three letters of the english alphabet), and must be accompanied by all necessary supporting information when it is submitted. 2b) What kind of motions are appropriate Motions considered appropriate for an AGM include: -motions requiring the resignation of a member (requires 3/4 of votes) -"" requiring the resignation of a director (requires 2/3 of votes) -"" requiring the resignation of a member of the executive (2/3 of votes) -"" to make amendments to the bylaws (requires 2/3 of votes) -"" recommending rules and regulations to the board of directors (requires a majority vote) 2c) How the board will proceed with these motions These motions fall into two overall categories; the motions to change they way the National Capital FreeNet works, and the motions requesting resignations. Motions in the first category (amendments to bylaws or rules and regulations) will be discussed as Board business at the Board meeting one month prior to the AGM. These motions will be voted on by the Board, and if approved will be included in the AGM. Motions calling for resignations will be accepted for the AGM if one current Board member in good standing is willing to officially second the motion. If a Board member as described above is willing to be the seconder (or mover) of such a motion, then these motions will not require a Board vote to be included in the AGM. -- Jessica Cohen: aa724@freenet.carleton.ca | How sharper than a hound's tooth it is to have a thankless serpent. - Linux Fortune | Those who know what's best for us, must try to save us from ourselves. - Rush,_Witchhunt_ | When you are about to die, a wombat is better than no company at all. - R. Zelazny