Minutes of the
             National Capital FreeNet Board of Directors Meeting
                          held on 21 March 1995
        Honeywell Room - RMOC/HQ - 111 Lisgar Street, Ottawa, Ontario 

The following Board members were in attendance:  
David Blackwood, 
Scott Catterill, 
Julie Chahal,
Jessica Cohen, 
Brett Delmage, 
Yvonne Dionne, 
Rosaleen Dickson, 
Chris Hawley, 
Marc Labelle, 
David Loan, 
Andrew Patrick,
Dave Sutherland, 
Richard Taylor, 
Stephen Toy.

1.   CALL TO ORDER
The meeting was called to order by Dave Sutherland at 7:00 p.m.

2.   ELECTION OF OFFICERS
Dave Sutherland opened the floor for nominations to fill the
positions of President, 1st Vice-President, 2nd Vice-President,
Treasurer and Secretary.

On a motion by Stephen Toy, seconded by David Loan, Dave
Sutherland was nominated to serve a second-term as President. 
There being no further nominations, Dave Sutherland was acclaimed
as President.

After some discussion it was decided that a secret vote would be
held to fill the 1st and 2nd Vice-President positions.  As a
result of the ballot, Andrew Patrick will serve as 1st
Vice-President and Julie Chahal will serve as 2nd Vice-President.

On a motion from Andrew Patrick, seconded by Richard Taylor, it
was unanimously agreed that the Executive Director should act as
Treasurer until such time as a person with the appropriate
background can be recruited to serve as Treasurer.

On a motion from Julie Chahal, seconded by Chris Hawley, Richard
Taylor was nominated to serve as Secretary.  There being no
further nominations, Richard Taylor was acclaimed.

It was noted by Dave Sutherland that, following the next election
two years hence, a meeting should be held to establish a process
for the Election of Officers.

3.   APPROVAL OF MINUTES
On a motion by Julie Chahal, seconded by Andrew Patrick, the
Minutes of the meeting held 6 February 1995 were approved.

4.   BUSINESS ARISING FROM THE MINUTES

a)   BY-LAWS
It was confirmed that the by-laws on-line have not yet been
modified to reflect the changes made at the Annual General
Meeting.  The Executive Director was directed to look into having
the by-laws properly reviewed by the Corporations Branch.

b)   SIGNING AUTHORITY
In response to inquiries, it was noted that the insurance policy
and has been updated to reflect the new Board
membership. The bank documents will be updated when a new Treasurer has
been appointed.

It was noted that information relating to the insurance policy
will be distributed for inclusion in the orientation kit.

5.   REVIEW OF THE AGENDA
It was agreed that items 6 and 7 would be moved to the end of the
agenda after Other Business.  It was suggested that, in future,
these reports should be put on-line beforehand and Board Members
could then come to the meetings prepared to ask questions.

6.   REVIEW OF EXECUTIVE COMMITTEE ROLE AND COMPOSITION
After extensive debate, it was agreed - on a motion from Dave
Loan, seconded by Andrew Patrick - that the Executive Committee
composition remain the same for the time being but that there is
a need to review the existing mandate.  The Executive Committee
is, therefore, made up of the Officers of the Corporation and the
Executive Director. Since the Executive Director is now responsible
for day-to-day operations and staff supervision, the Executive
Committee will not need to retain responsibility for operations. The
Executive Director will report directly to the President, as previously
arranged. The Executive Committee remains responsible for implementing
disciplinary actions as needed and on recommendation from the "Complaints"
volunteer, Robert Pless.

7.   CREATION OF BOARD PLANNING COMMITTEE
On a motion by Brett Delmage, seconded by Yvonne Dionne, it was
agreed that a planning committee would be established.  A
recommendation for the composition of this committee will be
brought forward at the next Board meeting. Chris Hawley was
tasked with organizing a meeting of this planning committee.

8.   DEVELOPMENT OF ANNUAL SCHEDULE OF MAJOR BOARD TASKS
The Executive Committee was tasked with bringing forward a list
of major annual tasks to the next Board.  

9.   BOARD UNMODERATED NEWSGROUP
On a motion from Julie Chahal, seconded by Jessica Cohen, it was
agreed that the Executive Director should establish a schedule
for Board members to monitor and respond to Board unmoderated
newsgroup.

10.  OTHER BUSINESS

a)   DRAFTING AN ACCEPTABLE USE POLICY
Robert Pless distributed a proposal for the development of an
Acceptable Use Policy and enforcement of the User Agreement. 
After some discussion, it was determined that this policy should
be a part of the User Agreement and that Robert is on the right
track.

The remaining items under OTHER BUSINESS were deferred to the
next meeting.  It was agreed that representatives from the
on-line community could be invited by Chris Hawley to make
15-minute presentations on these topics.

11.  FINANCIAL REPORT
Detailed information relating to the Financial Report are
available from the Executive Director.

12.  OPERATIONS UPDATE
On a motion from Brett Delmage, seconded by Jessica Cohen, the
Board agreed to authorize the quoted expenditure to have the
"Survival Guide" printed immediately.

13.  NEXT MEETING
The next meeting will be held at 7:00 p.m. on Tuesday, 18 April
1995.  Location to be announced. [6th floor Lounge Robertson Hall 
(Admin Building), Carleton University]

Deadline for agenda items: 10:00pm Tuesday, 11 April, 1995. 
E-mail to Richard Taylor, aa333.

I4.  ADJOURNMENT
On a motion by David Blackwood, seconded by Andrew Patrick, the
meeting adjourned at 9:55 p.m.

5 April 1995
RPT/kam