The National Capital
April 9, 2002
Prepared by: Chris Cope (bz787)
April 15, 2002
The National Capital FreeNet Executive Committee met on the
9th of April 2002 at Master's Brew Pub, 330 Queen St. Ottawa.
Committee members present: Chris
Chris Cope, acting as Chair (and Secretary) called the
meeting to order at 6:30 PM.
The following matters were discussed:
Access: The ED reported on
progress in sourcing equipment to replace the failed 3-Com equipment,
noting that 2 USR Total control boxes had been located and could be
purchased for $6,500. The ED presented a 3-phase program to improve our
modem service, beginning with the purchase of these units.
Action Item: The ED is to present his report and
recommendations to the NCF Board of Directors at the next regular meeting.
The ED reported on results from, recent changes to spam filtering,
noting that according to the logs, we now reject about 50% of incoming
mail. It was suggested that NCF might could not be successful in blocking
all spam and that even very expensive solutions such as Brightmail, would
not completely eliminate spam. It was noted that members ought to be
responsible for looking after their own corrective actions, but that we
might provide instructions, tools and advice.
Pipe: The ED reported on Carleton’s plans to eliminate congestion in
their Internet pipe, noting that shortly the problem would be gone, as the
school year winds down and that Carleton had plans for corrective action,
to be taken before the new academic cycle starts in September 2002.
Registration and Credit Card donations: The ED reported that the office is now accepting credit
cards as proof of id. It was noted that having an ability to take credit
card donations would be extremely beneficial because in addition to simply
encouraging people to donate online,
“Clickable” credit card links could be added to the registration
and renewal processes. Thus allowing immediate donations. The need to
retain user accountability was discussed and the ED confirmed that that
the new system as envisioned would be developed in accordance with NCF
Action Item: Developing the easy registration
system coupled to developing an ability to accept credit cards as payment and
as identification online would be considered to be a high priority, with the
proviso that such as system would adhere to NCF’s requirement for user
The committee deferred discussion on funded projects, noting that the
ED would present his report to the full Board.
Capital Server Purchase: The ED provided an analysis of costs
associated with purchase of server equipment, needed for the Smart Capital
project. He noted that a request for advance funding had already been made
to OCRI to cover this and other expenses forecasted for the coming month
but that the amount of the purchase was sizeable and that NCF would not be
able to fund the purchase until Smart Capital monies had been received..
Action Item: The ED will
proceed with the acquisition of the server, but will delay making a firm
commitment until the money had been received from OCRI, or the vendor willing
to accept a conditional purchase order.
of additional Sysadmin (for project requirements): The ED reported
that he was now ready to proceed with hiring an additional Sysadmin, to
begin work on projects.
Action Item: The ED is to
proceed with the hiring process and an interview team consisting of the
ED, Sandy Campbell, Andrea Holland and Gary Eikenberry was formed to assist the
Infrastructure redesign: The ED reported that he was working with a
team to examine NCF’s technical architecture.
Action Item: Gary Eikenberry will join the
Community Software: The acquisition of modern web-based community
software was discussed and in particular the offering from Web Crossing
was examined. It was agreed that facilitation of vibrant community
interaction was really our “core mission” and it was noted that we
have not upgraded our platform to modernize this ability since first
acquiring Freeport nearly 10 years ago.
While agreeing that
upgrading our capacity to facilitate community discussions including
“one-on-many” and “many-on-many” as well as other community networking tools
ought to be among our highest priorities, concern was raised about our current
ability to dedicate the resources to properly frame our need and implement an
Action Item: The matter
would be deferred for now, but included in future Executive Committee meetings
and referred to the visioning and planning process expected to occur during the
latter part of the summer.
Results & Financials: The committee deferred discussion on
financial results, noting that the Treasurers report and financial
statements would be available for
the Board meeting.
Announcements: Jim Elder noted that for several weeks, the
announcement section of the NCF portal (http://www.ncf.ca)
had been changed a minimum of once weekly and recommended that a series of
announcements be prepared.
Action Item: Following her
return from vacation, Sheila Alder will be tasked with this job.
& Encouragement for “The Communicator” Andre Ouellette’s new
online e-zine “The Communicator” was described and the Committee expressed
its congratulations to Mr. Ouellete for taking on this most worth task.
vs. Global: After a brief discussion, the Committee decided that this
issue is in fact a “mission –related” subject and that the full Board
ought to review the NCF mission as a preliminary to this discussion..
Action Item: The Secretary
will include an item to discuss NCF’s mission on the agenda for the next
meeting; a bit of a “Board Orientation II”.
Bios: The Committee discussed the importance of Board members knowing
about each other. Knowing each other’s skills and contributions will add
to the necessary respect and facilitate meaningful distribution of work.
Action Item: The
introductions at the next meeting will be expanded to allow Directors to expand
a little on their skills and contributions. Chris will email the Director with
a pointer to existing online information and informing Directors of the plan to spend time on
The meeting was adjourned at 10:10 PM.